Sales Admin Assistant

C-ZEN Machine Shop - Cainta; Rizal; On-site; PHP 279,000 - 390,600; Full time

Job summary

A machine supply company in Rizal is seeking a Sales Administrator to manage sales orders and coordinate with customers. The role requires strong organizational skills, proficiency in Microsoft Office, and experience in sales administration. The ideal candidate will be detail-oriented and able to multitask effectively in a fast-paced environment.

Qualifications

• Proven experience in sales administration or a related role.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Excellent communication and interpersonal skills.
• Attention to detail and accuracy in processing documents.

Responsibilities

• Process sales orders, quotes, and invoices accurately.
• Coordinate with customers to address inquiries.
• Maintain and update customer and sales records.
• Assist the sales team in preparing proposals.
• Monitor inventory levels and coordinate with the warehouse team.
• Schedule and track deliveries.
• Follow up on pending payments.
• Generate sales reports and analyze data.
• Support marketing activities.

Skills

Sales administration experience

Organizational skills

Multitasking skills

Proficiency in Microsoft Office

Communication skills

Attention to detail

Tools

CRM systems

Job description

Responsibilities

• Process sales orders, quotes, and invoices accurately and in a timely manner.
• Coordinate with customers to address inquiries, provide product information, and confirm order details.
• Maintain and update customer and sales records in the company’s database or CRM system.
• Assist the sales team in preparing proposals, contracts, and presentations.
• Monitor inventory levels and coordinate with the warehouse team to ensure product availability.
• Schedule and track deliveries, ensuring timely fulfillment of customer orders.
• Follow up on pending payments or overdue invoices in collaboration with the finance team.
• Generate sales reports and analyze data to provide insights for the sales team and management.
• Support marketing activities by coordinating promotional events or campaigns as needed.
• Assist with any other administrative tasks, such as answering calls, managing emails, or organizing files.

Qualifications

• Proven experience in sales administration or a related role, preferably in a machine supply or industrial setting.
• Strong organizational and multitasking skills to handle various tasks efficiently.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and CRM systems.
• Excellent communication and interpersonal skills for liaising with customers and team members.
• Attention to detail and accuracy in processing sales documents and maintaining records.
• Basic knowledge of machinery or industrial products is an advantage.
• Ability to work independently and prioritize tasks in a fast-paced environment.