WFH Urgent: Transaction Coordinator

Sphere Rocket VA US; Metro Manila; Remote; PHP 706,000 - 1,323,000; Full time

Job summary

Sphere Rocket VA US seeks an experienced Real Estate Transaction Coordinator (Virtual Assistant) to manage contract-to-close processes, coordinate with lenders, title companies, and inspectors, and ensure timely submission of documents. You will schedule inspections, track deadlines, and support post-close property setup while maintaining accurate CRM records.

The role emphasizes clear English communication, reliable phone interaction with vendors, and proactive status updates using GoHighLevel.

Qualifications

• Experience coordinating real estate transactions or loan processing in corporate or VA settings.
• Clear, neutral English accent and strong phone communication.
• Experience using CRM platforms, especially GoHighLevel.
• Excellent written and verbal English communication.

Responsibilities

• Coordinate real estate transactions from contract to close with lenders and title companies.
• Track deadlines and organize loan documentation; flag slipping dates.
• Schedule inspections and coordinate appraisals, reports, and insurance quotes.
• Handle post-close property setup and handoffs to property managers.
• Update pipelines and generate daily reports in GoHighLevel.

Skills

Real Estate Coordination

Phone communication

GoHighLevel CRM

Written & verbal communication

Tools

GoHighLevel CRM

Job description

• Transaction & Loan File Management: Track contract-to-close milestones; handle routine calls to lenders, processors, title companies, and inspectors; open and monitor title workflows
• Deadline & Document Tracking: Organize and submit loan documentation, answer processor inquiries, and track financing/closing deadlines to flag slipping dates
• Inspection & Appraisal Logistics: Schedule property inspections, retrieve completed reports, and coordinate appraisals and insurance quotes
• Post-Close & Property Setup: Execute property setup checklists, book photographers and cleaners for rental launches, coordinate utility setups, and manage handoffs to property managers
• CRM & Reporting: Triage client email inboxes, update property pipelines and records in GoHighLevel, and deliver daily pipeline brief reports

Key Responsibilities

• Transaction & Loan File Management: Track contract-to-close milestones; handle routine calls to lenders, processors, title companies, and inspectors; open and monitor title workflows
• Deadline & Document Tracking: Organize and submit loan documentation, answer processor inquiries, and track financing/closing deadlines to flag slipping dates
• Inspection & Appraisal Logistics: Schedule property inspections, retrieve completed reports, and coordinate appraisals and insurance quotes
• Post-Close & Property Setup: Execute property setup checklists, book photographers and cleaners for rental launches, coordinate utility setups, and manage handoffs to property managers
• CRM & Reporting: Triage client email inboxes, update property pipelines and records in GoHighLevel, and deliver daily pipeline brief reports

Required Experience & Proficiency

• Real Estate Transaction Coordination: Proven experience in real estate transaction coordination or loan processing in a corporate setup or as a Virtual Assistant (Required)
• Phone Communication & Accent: Clear, neutral English accent with high comfort making phone calls to vendors and partners (Required)
• CRM Systems: Practical experience using CRM platforms, particularly GoHighLevel (Plus)
• Communication Skills: Strong written and verbal English communication skills