End-to-End Real Estate Transaction Coordinator

Sphere Rocket VA US; Metro Manila; Remote; PHP 706,000 - 1,323,000; Full time

Job summary

Sphere Rocket VA US seeks an experienced Real Estate Transaction Coordinator (Virtual Assistant) to manage contract-to-close processes, coordinate with lenders, title companies, and inspectors, and ensure timely submission of documents. You will schedule inspections, track deadlines, and support post-close property setup while maintaining accurate CRM records.

The role emphasizes clear English communication, reliable phone interaction with vendors, and proactive status updates using GoHighLevel.

Qualifications

• Experience coordinating real estate transactions or loan processing in corporate or VA settings.
• Clear, neutral English accent and strong phone communication.
• Experience using CRM platforms, especially GoHighLevel.
• Excellent written and verbal English communication.

Responsibilities

• Coordinate real estate transactions from contract to close with lenders and title companies.
• Track deadlines and organize loan documentation; flag slipping dates.
• Schedule inspections and coordinate appraisals, reports, and insurance quotes.
• Handle post-close property setup and handoffs to property managers.
• Update pipelines and generate daily reports in GoHighLevel.

Skills

Real Estate Coordination

Phone communication

GoHighLevel CRM

Written & verbal communication

Tools

GoHighLevel CRM

Job description

Sphere Rocket VA US seeks an experienced Real Estate Transaction Coordinator (Virtual Assistant) to manage contract-to-close processes, coordinate with lenders, title companies, and inspectors, and ensure timely submission of documents. You will schedule inspections, track deadlines, and support post-close property setup while maintaining accurate CRM records.

The role emphasizes clear English communication, reliable phone interaction with vendors, and proactive status updates using GoHighLevel.