WFH Urgent: Listing & Transaction Coordinator

Sphere Rocket VA US; Metro Manila; A distancia; PHP 1.072.000 - 1.786.000; Jornada completa

Descripción de la vacante

Sphere Rocket VA US is seeking a detail‑oriented Transaction Coordinator/Virtual Assistant in the Philippines to support real estate listing and closing processes. You will manage buyer and seller files, prepare compliance checklists, upload documents to SkySlope or Dotloop, and coordinate showings, disclosures, and post‑closing activities while maintaining strong communication with clients and agents.

Proficiency in Google Workspace, MLS platforms, SkySlope, and Dotloop is required, along with

Formación

• Experience coordinating real estate transactions in a corporate setting or as a virtual assistant.
• Hands-on skills with SkySlope, Dotloop, MLS databases, and project management apps.
• Strong Google Workspace proficiency.
• Excellent written and verbal English communication.

Responsabilidades

• Transaction & Document Management: Manage buyer and seller files from initial contact to closing; create compliance checklists and upload documents in SkySlope or Dotloop
• MLS & Marketing Administration: Prepare and upload property listings to the MLS and social media channels; upload property photos and attach required disclosures
• Vendor & Showing Coordination: Schedule photographers, repair technicians, cleaners, inspection teams, lockbox drop-offs, buyer showings, and public open houses
• Stakeholder Communication: Maintain email and phone correspondence with clients, real estate agents, attorneys, lenders, and title or escrow officers; request HOA/condo documentation
• Post-Close & Future Operations: Follow up post-closing to request client reviews and manage affiliate details; prepare future contracts, addendums, and pre-listing packets as assigned

Conocimientos

Transaction Coordination

Google Workspace

English Communication

Herramientas

SkySlope

Dotloop

MLS databases

Project management tools

Descripción del empleo

Transaction & Document Management: Manage buyer and seller files from initial contact to closing; create compliance checklists and upload documents in SkySlope or Dotloop.

MLS & Marketing Administration: Prepare and upload property listings to the MLS and social media channels; upload property photos and attach required disclosures.

Vendor & Showing Coordination: Schedule photographers, repair technicians, cleaners, inspection teams, lockbox drop-offs, buyer showings, and public open houses.

Stakeholder Communication: Maintain email and phone correspondence with clients, real estate agents, attorneys, lenders, and title or escrow officers; request HOA/condo documentation.

Post-Close & Future Operations: Follow up post-closing to request client reviews and manage affiliate details; prepare future contracts, addendums, and pre-listing packets as assigned.

Key Responsibilities

• Transaction & Document Management: Manage buyer and seller files from initial contact to closing; create compliance checklists and upload documents in SkySlope or Dotloop
• MLS & Marketing Administration: Prepare and upload property listings to the MLS and social media channels; upload property photos and attach required disclosures
• Vendor & Showing Coordination: Schedule photographers, repair technicians, cleaners, inspection teams, lockbox drop-offs, buyer showings, and public open houses
• Stakeholder Communication: Maintain email and phone correspondence with clients, real estate agents, attorneys, lenders, and title or escrow officers; request HOA/condo documentation
• Post-Close & Future Operations: Follow up post-closing to request client reviews and manage affiliate details; prepare future contracts, addendums, and pre-listing packets as assigned

Required Experience & Proficiency

• Transaction Coordination: Proven experience in real estate listing and transaction coordination within a corporate setup or as a Virtual Assistant (Required)
• Real Estate Tools & Platforms: Direct hands-on experience using SkySlope, Dotloop, MLS databases, and project management applications (Required)
• Google Workspace: Strong proficiency in Google Workspace applications (Gmail, Drive, Docs, Sheets, Calendar)
• Communication Skills: Excellent written and verbal English communication abilities