Wedding Planning & Logistics Lead

vamasters, Inc.; Digos; On-site; PHP 300,000 - 540,000; Full time

Job summary

vamasters, Inc. is seeking a Wedding Planning Coordinator to manage multiple weddings, ensuring every detail is tracked and executed seamlessly from vendor communication to event day.

You will coordinate bookings, timelines, and logistics while maintaining precise trackers and clear written communications. The role requires exceptional organizational skills, proactive follow-up, and the ability to stay calm with several moving parts on the same day.

Qualifications

• Excellent written English for supplier correspondence.
• Experience coordinating multiple projects or events at once.
• Exceptional organizational skills with dates, times, names, and numbers.
• Confidence handling high volumes of email and WhatsApp.
• Strong follow-up discipline to chase items to resolution.
• Comfort with spreadsheets and project trackers.
• Sound judgment on what to handle directly and what to escalate.
• Reliable, deadline-conscious and able to work without supervision.

Responsibilities

• Manage ongoing email and WhatsApp with vendors, hotels, and venues.
• Request, collect, and compare quotes, availability, and contract details from suppliers.
• Coordinate wedding logistics from bookings through event day.
• Maintain trackers for every wedding in progress.
• Follow up on outstanding responses and documents until closed out.
• Build and update event timelines, checklists, and running orders.
• Keep files and supplier details organized and retrievable.
• Flag scheduling conflicts early so they can be resolved.
• Prepare summaries of status and next steps across concurrent weddings.

Skills

Written English

Multitask coordination

Organizational skills

Vendor communications

Follow-up discipline

Spreadsheets

Escalation decisions

Team collaboration

Tools

Notion

ClickUp

Asana

Trello

Job description

vamasters, Inc. is seeking a Wedding Planning Coordinator to manage multiple weddings, ensuring every detail is tracked and executed seamlessly from vendor communication to event day.

You will coordinate bookings, timelines, and logistics while maintaining precise trackers and clear written communications. The role requires exceptional organizational skills, proactive follow-up, and the ability to stay calm with several moving parts on the same day.