Remote Wedding Planning Coordinator

vamasters, Inc.; Himamaylan; On-site; PHP 360,000 - 600,000; Full time

Job summary

vamasters, Inc. is seeking a Wedding Planning Coordinator to handle day-to-day vendor communications, coordinate logistics from booking through event day, and track details across multiple weddings.

A highly organized, clear writer who stays calm under pressure will thrive, managing emails, quotes, timelines, and spreadsheets while keeping files tidy and on schedule. You will build run sheets, follow up on outstanding items, and support the planning team to deliver memorable weddings.

Qualifications

• Excellent written English with a clear, polite, and professional tone for supplier correspondence.
• Proven experience coordinating multiple projects or events at once without losing track.
• Exceptional organizational skills and accuracy with dates, times, names, and numbers.
• Confident managing high volumes of email and WhatsApp correspondence.
• Strong follow-up discipline: you chase outstanding items until they are resolved.
• Comfortable working in spreadsheets and shared trackers or project management tools.
• Sound judgment on what to handle directly and what to escape.
• Vigilant about detail, prompt with follow-through, and able to run your own workload.
• Strong communication skills and a collaborative approach.

Responsibilities

• Manage ongoing email and WhatsApp correspondence with vendors, hotels, and venues.
• Request, collect, and compare quotes, availability, and contract details from suppliers.
• Coordinate wedding logistics, including bookings, deliveries, timings, and supplier arrivals.
• Keep detailed trackers on the status of every wedding in progress.
• Follow up on outstanding responses, confirmations, and documents until they are closed out.
• Build and update event timelines, checklists, and running orders.
• Keep files, contracts, and supplier details organized and easy to retrieve.
• Flag scheduling conflicts, delays, or missing information early so they can be resolved.
• Prepare summaries of status and next steps across concurrent weddings.
• Support the planning team with day-to-day administrative coordination.

Skills

Written English

Project coordination

Organizational skills

Email management

Follow-up discipline

Spreadsheet skills

Decision making

Detail-oriented

Communication

Job description

vamasters, Inc. is seeking a Wedding Planning Coordinator to handle day-to-day vendor communications, coordinate logistics from booking through event day, and track details across multiple weddings.

A highly organized, clear writer who stays calm under pressure will thrive, managing emails, quotes, timelines, and spreadsheets while keeping files tidy and on schedule. You will build run sheets, follow up on outstanding items, and support the planning team to deliver memorable weddings.