Wedding Planning Coordinator

Tavor Perry; Maasin; On-site; PHP 300,000 - 540,000; Full time

Job summary

Tavor Perry is seeking a Wedding Planning Coordinator in the Philippines who keeps multiple weddings running smoothly behind the scenes. You will manage daily correspondence with vendors and hotels, coordinate logistics from booking through to the big day, and track every detail across several weddings happening at once.

You shine if you are highly organized, write clearly, chase items proactively, and stay calm when many moving parts demand attention.

Qualifications

• Excellent written English with a clear, polite, and professional tone for supplier correspondence.
• Proven experience coordinating several projects or events at the same time without losing track.
• Exceptional organizational skills and accuracy with dates, times, names, and numbers.
• Confident handling high volumes of email and WhatsApp correspondence.
• Strong follow-up discipline and the habit of chasing outstanding items until they’re resolved.
• Comfortable working in spreadsheets and shared trackers or project management tools.
• Sound judgment about what to handle yourself and what to escape.
• Self-directed, precise, and consistently dependable.
• Strong communication skills and a collaborative approach.
• Preferred: background in events, weddings, hospitality, travel, or venue coordination.
• Experience corresponding with hotels, venues, or suppliers on bookings and contracts.
• Familiarity with project management tools such as Notion, ClickUp, Asana, or Trello.
• Experience preparing event timelines, run sheets, or supplier schedules.
• Comfortable with last-minute changes and shifting priorities.
• Capable of running several projects side by side under deadline pressure.

Responsibilities

• Manage ongoing email and WhatsApp correspondence with vendors, hotels, and venues.
• Request, collect, and compare supplier quotes, availability, and contract details.
• Coordinate wedding logistics, including bookings, deliveries, timings, and supplier arrivals.
• Keep detailed trackers showing the status of every wedding in progress.
• Follow up on outstanding replies, confirmations, and documents until each is closed out.
• Create and update event timelines, checklists, and running orders.
• Keep files, contracts, and supplier details organized and easy to pull up.
• Raise scheduling conflicts, delays, or missing information early so they can be sorted out.
• Prepare summaries of status and next steps across concurrent weddings.
• Support the planning team with daily administrative coordination.

Skills

Written English

Multitasking

Organization

Communication

Follow-up

Spreadsheets

PM tools

Self-directed

Team collaboration

Event coordination

Vendor coordination

Deadline-driven

Education

No specific degree required

Tools

Notion

ClickUp

Asana

Trello

Job description

Job Summary:
Discover your next role as a Wedding Planning Coordinator who keeps our weddings running smoothly behind the scenes. You’ll handle daily correspondence with vendors and hotels, coordinate logistics from booking through to the big day, and track every detail across several weddings happening at once. You’ll shine here if you’re highly organized, write clearly, chase things down without being asked, and stay calm when many moving parts need attention on the same day.

Key Responsibilities:

• Manage ongoing email and WhatsApp correspondence with vendors, hotels, and venues

• Request, collect, and compare supplier quotes, availability, and contract details

• Coordinate wedding logistics, including bookings, deliveries, timings, and supplier arrivals

• Keep detailed trackers showing the status of every wedding in progress

• Follow up on outstanding replies, confirmations, and documents until each is closed out

• Create and update event timelines, checklists, and running orders

• Keep files, contracts, and supplier details organized and easy to pull up

• Raise scheduling conflicts, delays, or missing information early so they can be sorted out

• Prepare summaries of status and next steps across concurrent weddings

• Support the planning team with daily administrative coordination

Mandatory Skills:

• Excellent written English with a clear, polite, and professional tone for supplier correspondence

• Proven experience coordinating several projects or events at the same time without losing track

• Exceptional organizational skills and accuracy with dates, times, names, and numbers

• Confident handling high volumes of email and WhatsApp correspondence

• Strong follow-up discipline and the habit of chasing outstanding items until they’re resolved

• Comfortable working in spreadsheets and shared trackers or project management tools

• Sound judgment about what to handle yourself and what to escape

• Self-directed, precise, and consistently dependable

• Strong communication skills and a collaborative approach

Preferred Skills:

• Background in events, weddings, hospitality, travel, or venue coordination

• Experience corresponding with hotels, venues, or suppliers on bookings and contracts

• Familiarity with project management tools such as Notion, ClickUp, Asana, or Trello

• Experience preparing event timelines, run sheets, or supplier schedules

• Comfortable with last-minute changes and shifting priorities

• Capable of running several projects side by side under deadline pressure

Why Join Us:
You’ll work on real events with real deadlines, where your organization shapes how someone’s wedding day turns out. The team is collaborative and the work is varied, since no two weddings are ever the same. If you take pride in being the person who never lets a detail slip, you’ll fit in well here.