Warehouse Supervisor

BUZUD (Roffe International Holdings Pte Ltd); Santo Niño 1st; On-site; PHP 360,000 - 540,000; Full time

Job summary

BUZUD (Roffe International Holdings Pte Ltd) seeks an experienced warehouse supervisor to oversee day-to-day operations, inbound/outbound activities, and team coordination in a medical-device logistics setting in the Philippines.

The role emphasizes strict GDPMDS and HSA compliance, cold-chain monitoring, lot and serial tracking, FEFO/FIFO, and close collaboration with drivers, 3PLs, and QA teams to ensure accurate inventory and timely dispatch.

Qualifications

• 2-5 years of warehouse/logistics experience, with 1-2 years in a supervisory role.
• Experience in medical device/pharma/logistics preferred.
• Familiarity with HSA and GDPMDS guidelines.

Responsibilities

• Day-to-day warehouse operations including inbound receiving, putaway, picking, packing, and labeling.
• Inventory & cold-chain management including lot/serial tracking and FEFO/FIFO.
• Regulatory compliance and safety per GDPMDS and HSA; reporting discrepancies to QA/Logistics.
• Logistics & dispatch coordination with drivers, 3PLs, and freight forwarders; processing GRN and shipping docs.

Skills

Team leadership

Attention to detail

Problem-solving

Logistics coordination

Tools

ERP/WMS software

Microsoft Excel

Job description

Key Responsibilities

• Day-to-Day Warehouse Operations

  • Supervise inbound goods receiving, unloading, and inspection against Purchase Orders and Bills of Lading.

  • Oversee putaway, picking, packing, and labeling across B2C e-commerce orders, B2B wholesale, GP clinics, hospitals, and retail showrooms (e.g., Guardian).

  • Assign daily workload and coordinate tasks for warehouse assistants and handlers.

• Inventory & Cold-Chain Management

  • Execute lot, batch, and serial number tracking across ERP/WMS systems for full product traceability.

  • Conduct cycle counts and inventory audits to maintain 100% physical vs. system stock accuracy.

  • Monitor temperature/humidity conditions and cold-chain storage for sensitive products (e.g., Continuous Glucose Monitors / CGMs, test kits).

  • Manage product shelf life, shelf-rotation (FEFO/FIFO), and expiry tracking.

• Regulatory Compliance & Safety

  • Ensure operational compliance with GDPMDS (Good Distribution Practice for Medical Devices) and HSA (Health Sciences Authority) guidelines.

  • Report cargo damage, temperature excursions, or inventory discrepancies to Quality Assurance/Logistics Managers.

  • Maintain safe, organized storage conditions following 5S principles.

• Logistics & Dispatch Coordination

  • Coordinate daily delivery schedules with internal drivers, 3PL couriers, and freight forwarders.

  • Ensure accurate processing of outbound Goods Received Notes (GRN) and shipping documents.

Key Requirements

• Experience: 2-5 years of warehouse/logistics experience, ideally with 1-2 years in a supervisory role.

• Industry Background: Medical device, pharmaceutical, or healthcare logistics background is strongly preferred.

• Compliance Knowledge: Familiarity with HSA regulatory standards and GDPMDS certification.

• Technical Skills: Proficiency with ERP/WMS software, inventory control, and Microsoft Excel.

• Soft Skills: Team leadership, acute attention to detail (critical for medical serial tracking), and problem‑solving skills.