Warehouse Officer (Palo, Leyte)

Sanitary Care Products Asia, Inc.; Palo; On-site; PHP 240,000 - 360,000; Full time

Job summary

Sanitary Care Products Asia, Inc. is seeking a Warehouse Officer to oversee safe and efficient storage facilities and daily warehouse operations. The role covers receiving, inventory control, and dispatch of finished products to meet business targets.

The incumbent will supervise inventory accuracy, lead process improvements, and ensure compliance with OSH guidelines while coordinating with Billing, Logistics and Sales teams.

Responsibilities

• Maintain inventory by receiving, storing, and delivering items.
• Configure storage locations and reconcile inventory with records.
• Inspect loads, move goods safely, and ensure timely delivery.
• Perform daily inventory checks and monitor FG condition.
• Lead stock alignments and prepare monthly inventory reports.
• Process orders in coordination with Billing, Logistics and Sales.
• Conduct daily cycle counts and ensure FIFO for FG.
• Enforce safety policies and maintain a clean warehouse.
• Plan work schedules and assign duties to staff.

Job description

Note: Must be willing to work from Monday to Saturday

POSITION OVERVIEW

The Warehouse Officer is responsible for safe and efficient management of the storage facilities. This role is responsible for the day-to-day operation of the warehouse, ensuring an efficient warehouse operation in achieving business targets. This role is responsible in handling physical inventory and warehouse management: receiving, sorting, taking inventory, verifying stocks condition, and identifying damaged goods, keeping records, distribution of stocks availability. The employee is responsible to oversee the efficient receipt, storage, and dispatch of finished products; to ensure productivity targets are achieved and that all warehouse processes are running smoothly and promptly.

KEY RESPONSIBILITIES

(The listed duties and responsibilities include but are not limited to the following key areas and performance indicators

1. WAREHOUSE MANAGEMENT AND INVENTORY CONTROL

• Maintains inventory and supplies by receiving, storing, and delivering items
• Configures warehouses to have formal storage locations that identify the row, rack section, level, and shelf location, typically with a location barcode or label.
• Inspects product load for accuracy and safely move it around the warehouse or facility to ensure timely and complete delivery
• Performs daily inventory checking, stocks monitoring concerning availability and keeps products to be delivered in good condition
• Monitors inventory status of the finished goods daily, such as critical stocks and the movements of stocks
• Monitors inventory levels and reconciles physical inventories with records
• Assists with inventory accuracy by cross checking products and informing management of any discrepancies
• Monitors and maintains accurate inventory count and helps prepare inventory report per month
• Check all outgoing stocks to ensure that they are in good condition and make sure that all documents are accurately signed for proper documentation
• Lead special projects critical to warehouse support functions
• Performs stock alignments as necessary to improve inventory performance and accuracy
• Stores the products in proper places in warehouse
• Loads or unloads materials onto or off of pallets skids or lifting device
• Establish and ensures that policies, KPIs, monitoring, reporting systems and procedures are followed

2. INVENTORY AND ORDER MANAGEMENT

• Performs monthly forecasting with Local Sales
• Preparation and processing of orders in coordination with Billing, Logistics, and Sales Department
• Analysis of inventory level and consumption
• Monitors processes for accuracy and efficiency
• Preparation of shipping documents: prepare commercial invoice, packing list and bill of lading
• Reports inbound and shipped orders to appropriate stakeholders and 3PL dispatcher
• Develop initiatives and reporting to reduce slow moving inventories and to improve turns of problematic SKUs
• Monitors and records inventory transfer transactions from (warehouse) to (warehouse)

3. WAREHOUSE INVENTORY AND STORAGE

• Conducts daily cycle count for finished goods inventory and ensure to update the inventory monitoring file
• Monitors and submits regular report on FG aging. Near to expiration products should be reported immediately.
• Monitors FG condition during the conduct of the physical daily count
• Ensures that all incoming FG are correct in type and quantity for an accurate warehouse inventory
• Mindful of giving feedback on any discrepancies in FG receiving
• Ensures that all FG movements in the warehouse are properly documented
• Conducts weekly recon of FG inventory physical vs system
• Ensures first in first out inventory for FG stocks
• Ensures finished goods storage are within SCPA warehousing standards
• Daily scheduling of warehouse personnel to ensure proper staffing in order to meet warehouse targets

4. WORKPLACE SAFETY

• Maintains a safe work environment/warehouse and ensures that all company safety procedures are followed and are in line with OSH guidelines
• Maintains clean work environment by keeping shelves, pallet area, and workstations neat, upholding clean supply area in compliance with procedures, rules, and regulations of SCPA
• Cleans up and disposes of scrap bracing, cardboard, and strapping and place in proper containers or designated areas

5. PEOPLE LEADERSHIP

• Effectively communicate with the team on a regular basis to make them aware of their priorities, targets and operational requirements/tasks
• Creates plan work schedules and assign duties to maintain adequate staff for effective performance of activities and response to fluctuating workloads
• Report progress updates, key achievements and any concerns to the Manager

ORGANIZATIONAL RELATIONSHIPS

The effective performance of the position requires that harmonious and productive working relationships are developed and maintained throughout different department and across the professional and administrative structure of the Company, and with external stakeholders. This position’s internal rapport should include: Billing, Logistics, Production, Marketing, Sales, and Accounting.