Warehouse Admin Assistant – Member Services

FareShare Midlands; Cordillera Administrative Region; On-site; PHP 1,741,000 - 2,653,000; Full time

Job summary

FareShare Midlands, based at our depot in Birmingham, is seeking a detail‑oriented administrator to support our Member Services team with managing surplus food supply and relationships with Food Members.

You will maintain accurate records, manage schedules in Excel, and communicate with charities and community groups by phone and email, building strong relationships to understand each member’s needs and help reduce food waste.

Qualifications

• Confident using Excel and comfortable working with data and spreadsheets.
• Organised with strong administrative and record-keeping skills.
• Adaptable and able to manage a variety of tasks in a fast-paced environment.
• Positive, friendly and motivated by tackling food waste and poverty.
• Numerate, literate and confident communicating with a range of stakeholders.

Responsibilities

• Maintaining accurate records, including filing and data management.
• Keeping member information up to date on our internal Warehouse Management System.
• Updating and managing schedules using Excel spreadsheets (accuracy and attention to detail essential).
• Communicating with our Food Members (charities and community groups) via phone and email.
• Building strong relationships to understand and support members’ individual needs.

Skills

Excel

Data management

Record-keeping

Administrative skills

Stakeholder communication

Tools

Warehouse Management System

Job description

Help keep good food out of landfill!

Based at our depot in Birmingham, you will support our Member Services team with managing our surplus food supply and relationships with our Food Members.

Duties may include

• Maintaining accurate records, including filing and data management.
• Keeping member information up to date on our internal Warehouse Management System.
• Updating and managing schedules using Excel spreadsheets (accuracy and attention to detail essential).
• Communicating with our Food Members (charities and community groups) via phone and email.
• Building strong relationships to understand and support members’ individual needs.

We're Looking For Someone Who Is

• Confident using Excel and comfortable working with data and spreadsheets.
• Organised, with strong administrative and record-keeping skills.
• Adaptable and able to manage a variety of tasks in a fast-paced environment.
• Positive, friendly, and motivated by tackling food waste and food poverty.
• Numerate, literate, and confident communicating with a range of stakeholders.