Virtual/Team Assistant

Bosch Service Solutions, Inc.; Pateros; Hybrid; PHP 279,000 - 391,000; Full time

Job summary

Bosch Service Solutions Inc. is seeking an organized Administrative Support professional in the Philippines to handle travel, budgeting, and various clerical tasks.

The role supports stakeholders and coordinates events, with responsibilities spanning travel arrangements, budget monitoring, and intranet management. The ideal candidate has at least 1 year of Team/Virtual Assistant experience, strong communication, and attention to detail.

Qualifications

• At least 1 year experience with Team/Virtual Assistant.
• Strong organizational abilities and prioritization.
• Excellent written and verbal communication.
• Attention to detail with creative skills.
• Familiarity with collaboration tools.

Responsibilities

• Travel Management: ticket reservation, hotel reservation, rental/car/transportation arrangement, expense reporting and visa/passport processing.
• Finance/Budget Management: Bonaparte requests, PO monitoring, vendor accreditation, department budget monitoring.
• BZO/WCMS Management: Maintain business entity portfolio in Bosch intranet pages.
• All administrative tasks: Scheduling and coordination of team events, recruitment coordination, PowerPoint layout, consolidation of team slides or minutes of meetings.

Skills

Team/Virtual Assistant

Organizational skills

Attention to detail

Communication skills

Stakeholder management

Hybrid work

Tools

PowerPoint

Microsoft Office

Job description

Company Description

At Bosch, we shape the future by inventing high-quality technologies and services that spark enthusiasm and enrich people's lives. Our promise to our associates is rock-solid: we grow together, we enjoy our work, and we inspire each other. Join in
and feel the difference.

Established in 1985 as a monitoring center and provider of communication services, Bosch Service Solutions Inc. today ranks among the leading international providers of Business Process Outsourcing services. Employing more than 4,000 associates in Europe, Asia and South America, Bosch Service Solutions Inc. provides and optimizes business processes for our customers.

Job Description

Provides exceptional administrative support to stakeholders and effectively handles but not limited to Travel, Bonaparte and administrative deliverables of the assigned entity.

• Travel Management: Ticket reservation, hotel reservation, rental/car/transportation arrangement, expense reporting (not limited to travel, will include expense report for events, meetings, luncheon etc.) and visa and passport processing.
• Finance/Budget Management (e.g., Bonaparte, MyiBuy): creating Bonaparte request including monitoring and follow ups to corresponding stakeholders, purchase order monitoring, vendor accreditation and department budget monitoring
• BZO/WCMS Management: Maintain business entity portfolio in BZO/Bosch Intranet page
• All administrative tasks: Scheduling and coordination of team events, recruitment coordination, other workon management, PowerPoint layout, consolidation of team slides and or minutes of meetings

Qualifications

• At least 1 year experience with Team/Virtual Assistant
• Organizational Abilities
  • Efficiently prioritizes, manages and delivers the tasks/projects in a timely manner
• Strong attention to detail and creative skills
• Communication skills
  • Conveys information or ideas to the clients and other stakeholders, both written and verbal in a comprehensively
• Technological Proficiency- advantage
  • Understand of technological trend such as communication platforms or tools and adept to utilizing these tools for seamless collaboration and better output/productivity
• Excellent Communication - both written and verbal
• Team Player
• Strong Stakeholder management and coordination skills
• Ability to work under tight deadlines.
• Ability to take direction and a willingness to learn.
• Motivated/Self Starter
• Exceptional attention to detail
• Amenable to work on a hybrid set up upon regularization

Additional Information

Recruitment Process: Online Exam > HR Interview > Final Interview with the Operations (F2F or virtual)