Virtual Assistant

LC - Sy-nergy Business Process Outsourcing Services; Ilocos Norte; Remote; PHP 279,000 - 390,600; Full time

Job summary

A business process outsourcing service in the Philippines is looking for a Virtual Assistant. This role involves tasks such as scheduling, communication, research, and project coordination. The ideal candidate should possess strong organizational and communication skills and be able to work independently in a remote environment. Qualifications include a High School Diploma and proficiency in Microsoft Office Suite.

Qualifications

• Strong problem-solving and critical thinking skills are essential.
• Ability to prioritize tasks and meet deadlines required.
• Experience with project management software is a plus.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments.
• Draft and proofread emails and manage correspondence.
• Conduct research and organize information for reports.
• Assist with project planning and tracking progress.
• Order office supplies and assist with onboarding.

Skills

Excellent written and verbal communication skills

Strong organizational and time-management skills

Proficiency in Microsoft Office Suite

Strong attention to detail

Ability to work independently

Excellent interpersonal and customer service skills

Education

High School Diploma or equivalent

Associate's or Bachelor's Degree preferred

Tools

Microsoft Office Suite

Project management software (e.g., Asana, Trello)

Video conferencing software (e.g., Zoom, Google Meet)

Cloud-based productivity tools (e.g., Google Drive, Dropbox)

Job description

Overview

LC - Sy-nergy Business Process Outsourcing Services

The Virtual Assistant will be responsible for a wide range of tasks, including but not limited to: scheduling, communication, research, and project coordination. This role requires strong organizational, communication, and time-management skills, as well as the ability to work independently and proactively.

Essential Duties and Responsibilities

• Scheduling and Calendar Management:
  • Manage calendars, schedule meetings, and coordinate appointments.
  • Arrange travel itineraries, including flights, accommodations, and transportation.
  • Handle meeting logistics, such as preparing agendas, booking conference rooms, and managing attendee lists.
• Communication and Correspondence:
  • Draft and proofread emails, letters, and other forms of communication.
  • Manage incoming calls and inquiries.
  • Respond to emails and inquiries on behalf of [Manager/Supervisor Name] as appropriate.
• Research and Information Gathering:
  • Conduct research on a variety of topics as needed.
  • Gather and organize information for presentations and reports.
  • Maintain contact lists and databases.
• Project Coordination:
  • Assist with project planning and execution, including tracking progress and deadlines.
  • Coordinate with internal and external stakeholders as needed.
  • Manage project documentation and files.
• Administrative Support:
  • Order office supplies and equipment.
  • Assist with onboarding new employees (if applicable).
  • Other administrative duties as assigned.

Qualifications

Education

• High School Diploma or equivalent required; Associate's or Bachelor's Degree preferred.

Skills

• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and accuracy.
• Ability to work independently and proactively.
• Ability to prioritize tasks and meet deadlines.
• Excellent interpersonal and customer service skills.
• Strong problem-solving and critical thinking skills.
• Ability to maintain confidentiality.
• Experience with project management software (e.g., Asana, Trello) a plus.
• Proficiency in using video conferencing software (e.g., Zoom, Google Meet).
• Experience with cloud-based productivity tools (e.g., Google Drive, Dropbox) preferred.
• Strong internet and computer skills.
• Remote work environment.
• Requires access to reliable internet and a quiet workspace.

Help Desk MS Office English Language Support Data Analysis Written Communication Analytical Skills Organizational Skills Discretion

Working Location

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