Virtual Team Assistant

Bosch Philippines; Philippines; Hybrid; PHP 290,000 - 536,000; Full time

Benefits offered by this job

Hybrid work setup

Job summary

Bosch Service Solutions Inc. in the Philippines is seeking an experienced administrative support professional. You will handle travel bookings, budgeting tasks, and general administrative deliverables for the assigned entity.

Responsibilities include travel planning, budget monitoring, intranet/portal upkeep, event coordination, and preparing presentations, all within a hybrid work arrangement. A strong eye for detail and proactive communication are essential.

Qualifications

• 1+ year experience as a team/virtual assistant.
• Strong organizational abilities.
• Ability to prioritize, manage, and deliver tasks on time.
• Excellent attention to detail with creative problem-solving.
• Excellent written and verbal communication.
• Conveys information clearly to clients and stakeholders.
• Proficiency with common collaboration tools is a plus.
• Aware of current tech trends and collaboration tools.

Responsibilities

• Travel management: tickets, hotel, rental cars, expenses, visas.
• Finance/budget management: Bonaparte/MyiBuy requests, PO monitoring, vendor credentialing, budget tracking.
• BZO/WCMS management: maintain internal Bosch portals and entity pages.
• All administrative tasks: scheduling events, recruitment coordination, workload management, PowerPoint layouts, slide consolidation, and meeting minutes.

Skills

Team/Virtual Assistant

Organizational Abilities

Communication skills

Attention to detail

Time management

Stakeholder management

Adaptability

Willingness to learn

Self-motivation

Team player

Multitasking

Job description

Job Description:

At Bosch, we shape the future by inventing high-quality technologies and services that spark enthusiasm and enrich people’s lives. Our promise to our associates is rock-solid: we grow together, we enjoy our work, and we inspire each other. Join in and feel the difference.

Established in 1985 as a monitoring center and provider of communication services, Bosch Service Solutions Inc. today ranks among the leading international providers of Business Process Outsourcing services. Employing more than 4,000 associates in Europe, Asia and South America, Bosch Service Solutions Inc. provides and optimizes business processes for our customers.

Job Description

Provides exceptional administrative support to stakeholders and effectively handles but not limited to Travel, Bonaparte and administrative deliverables of the assigned entity.

• Travel Management: Ticket reservation, hotel reservation, rental/car/transportation arrangement, expense reporting (not limited to travel, will include expense report for events, meetings, luncheon etc.) and visa and passport processing.


• Finance/Budget Management (e.g., Bonaparte, MyiBuy): creating Bonaparte request including monitoring and follow ups to corresponding stakeholders, purchase order monitoring, vendor accreditation and department budget monitoring


• BZO/WCMS Management: Maintain business entity portfolio in BZO/Bosch Intranet page


• All administrative tasks: Scheduling and coordination of team events, recruitment coordination, other workon management, PowerPoint layout, consolidation of team slides and or minutes of meetings

Qualifications

• At least 1 year experience with Team/Virtual Assistant


• Organizational Abilities


• Efficiently prioritizes, manages and delivers the tasks/projects in a timely manner


• Strong attention to detail and creative skills


• Communication skills


• Conveys information or ideas to the clients and other stakeholders, both written and verbal in a comprehensively


• Technological Proficiency- advantage


• Understand of technological trend such as communication platforms or tools and adept to utilizing these tools for seamless collaboration and better output/productivity


• Excellent Communication – both written and verbal


• Team Player


• Strong Stakeholder management and coordination skills


• Ability to work under tight deadlines.


• Ability to take direction and a willingness to learn.


• Motivated/Self Starter


• Exceptional attention to detail


• Amenable to work on a hybrid set up upon regularization

Additional Information

Requirements: