Virtual/Team Assistant

School Of Virtual Assistance (SOVA); Philippines; On-site; PHP 279,000 - 502,000; Full time

Benefits offered by this job

Hybrid work setup

Job summary

Bosch is hiring a capable Team/Virtual Assistant to provide administrative support to stakeholders, handling travel, budget tasks, and coordination across the organization.

The role requires strong communication, organizational skills, and the ability to manage multiple tasks under tight deadlines in a hybrid work setup.

Qualifications

• At least 1 year experience with Team/Virtual Assistant.
• Strong organizational abilities with prioritization and timely delivery.
• Excellent attention to detail and creative skills.
• Strong written and verbal communication with clients and stakeholders.
• Tech-savvy; comfortable with collaboration tools and platforms.

Responsibilities

• Travel management: ticket/hotel/visa arrangements and expense reporting.
• Finance/budget management: Bonaparte/MyiBuy requests, POs, vendor coordination.
• Maintain Bosch intranet pages and project/department portals.
• Coordinate team events, recruitment support, and prepare PowerPoint slides and minutes.

Skills

Team/Virtual Assistant

Organizational Abilities

Attention to detail

Communication skills

Tech savvy

Verbal communication

Stakeholder coordination

Deadline management

Job description

At Bosch, we shape the future by inventing high-quality technologies and services that spark enthusiasm and enrich people’s lives. Our promise to our associates is rock-solid: we grow together, we enjoy our work, and we inspire each other. Join in

and feel the difference.

Established in 1985 as a monitoring center and provider of communication services, Bosch Service Solutions Inc. today ranks among the leading international providers of Business Process Outsourcing services. Employing more than 4,000 associates in Europe, Asia and South America, Bosch Service Solutions Inc. provides and optimizes business processes for our customers.

Job Description

Provides exceptional administrative support to stakeholders and effectively handles but not limited to Travel, Bonaparte and administrative deliverables of the assigned entity.

• Travel Management: Ticket reservation, hotel reservation, rental/car/transportation arrangement, expense reporting (not limited to travel, will include expense report for events, meetings, luncheon etc.) and visa and passport processing.
• Finance/Budget Management (e.g., Bonaparte, MyiBuy): creating Bonaparte request including monitoring and follow ups to corresponding stakeholders, purchase order monitoring, vendor accreditation and department budget monitoring
• BZO/WCMS Management: Maintain business entity portfolio in BZO/Bosch Intranet page
• All administrative tasks: Scheduling and coordination of team events, recruitment coordination, other workon management, PowerPoint layout, consolidation of team slides and or minutes of meetings

Qualifications

• At least 1 year experience with Team/Virtual Assistant
• Organizational Abilities
  • Efficiently prioritizes, manages and delivers the tasks/projects in a timely manner
• Strong attention to detail and creative skills
• Communication skills
  • Conveys information or ideas to the clients and other stakeholders, both written and verbal in a comprehensively
• Technological Proficiency- advantage
  • Understand of technological trend such as communication platforms or tools and adept to utilizing these tools for seamless collaboration and better output/productivity
• Excellent Communication – both written and verbal
• Team Player
• Strong Stakeholder management and coordination skills
• Ability to work under tight deadlines.
• Ability to take direction and a willingness to learn.
• Motivated/Self Starter
• Exceptional attention to detail
• Amenable to work on a hybrid set up upon regularization