Virtual Assistant – Public Relations

Jobtailor; Pasig; On-site; PHP 334,800 - 502,200; Full time

Job summary

Jobtailor in Pasig, Philippines is seeking an experienced administrative professional to support executive operations and partnerships. You will manage calendars, track media outlets, and handle email communications to ensure timely, coordinated outreach.

The role focuses on organization, data management, and proactive coordination across teams and external partners, enabling efficient business development and brand collaborations.

Qualifications

• 2–3 years of experience in an administrative, executive assistant, or coordination role
• Experience in handling calendars, email management, and internal coordination
• Exposure to PR, media outreach, or brand partnerships is a plus but not required
• Strong organizational and multitasking skills with attention to detail
• Proficiency in documentation, reporting, and database management
• Strong research and data organization skills
• Experience with productivity and collaboration tools (e.g., Google Workspace, project management tools)

Responsibilities

• Manage calendars, schedules, and appointments across different time zones
• Organize, maintain, and update databases, contact lists, and internal records for media and partner tracking
• Handle email management, including drafting responses, prioritizing messages, and timely follow-ups
• Prepare reports, presentations, and documentation to support business and outreach activities
• Coordinate meetings, including scheduling, agenda preparation, and minutes-taking
• Monitor task progress, deadlines, and deliverables to ensure day-to-day operations
• Assist in streamlining administrative processes and improving workflow efficiency
• Assist in researching potential media outlets, journalists, influencers, and brand partners
• Support outreach campaigns by helping draft emails, pitches, and follow-up messages
• Track outreach efforts, responses, and campaign performance using organized systems
• Help coordinate brand collaborations and partnerships, including documentation and communication

Skills

Calendar management

Email management

Organizational skills

Multitasking

Documentation

Research

Communication

Tools

Google Workspace

Project management tools

Job description

• Manage calendars, schedules, and appointments, ensuring efficient time management and coordination across different time zones
• Organize, maintain, and update databases, contact lists, and internal records for media and partner tracking
• Handle email management, including drafting responses, prioritizing messages, and ensuring timely follow-ups
• Prepare reports, presentations, and documentation to support business and outreach activities
• Coordinate meetings, including scheduling, agenda preparation, and minutes-taking
• Monitor task progress, deadlines, and deliverables to ensure smooth day-to-day operations
• Assist in streamlining administrative processes and improving workflow efficiency
• Assist in researching potential media outlets, journalists, influencers, and brand partners
• Support outreach campaigns by helping draft emails, pitches, and follow-up messages
• Track outreach efforts, responses, and campaign performance using organized systems
• Help coordinate brand collaborations and partnerships, including documentation and communication

Requirements

• At least 2–3 years of experience in an administrative, executive assistant, or coordination role
• Experience in handling calendars, email management, and internal coordination
• Exposure to PR, media outreach, or brand partnerships is a plus but not required
• Strong organizational and multitasking skills with attention to detail
• Proficiency in documentation, reporting, and database management
• Strong research and data organization skills
• Experience with productivity and collaboration tools (e.g., Google Workspace, project management tools)