Virtual Assistant

Outsourcey; Manila; On-site; PHP 223,200 - 334,800; Full time

Job summary

A leading outsourcing firm in Manila is seeking a Junior Executive Assistant to provide administrative support, manage communication channels, and assist with project coordination. The ideal candidate should be a fresh graduate or have up to 1.5 years of experience, be proficient in Microsoft Office Suite, and possess strong communication skills. This role offers opportunities to build relationships while anticipating and fulfilling the needs of executives.

Qualifications

• Proven experience as an executive assistant or similar role.
• Ability to anticipate needs and make independent decisions.

Responsibilities

• Manage executive's schedule, appointments, and travel arrangements.
• Serve as a liaison between executives and stakeholders.
• Organise files, records, and databases.
• Assist in planning and executing special projects or events.
• Build and maintain strong working relationships.

Skills

Strong written and spoken English skills

Exceptional written and verbal communication skills

Strong organizational and time-management abilities

Discretion and confidentiality with sensitive information

Professional demeanor

Excellent interpersonal skills

Tools

Microsoft Office Suite

Job description

Junior: Fresh Grad to 1.5 years of Experience

Core Responsibilities

Administrative Support: Manage executive's schedule, appointments, and travel arrangements.

Screen and prioritise incoming calls, emails, and correspondence.

Prepare and edit documents, reports, and presentations.

Communication Management: Serve as a liaison between executives and stakeholders.

Draft and proofread emails, memos, and communications.

Facilitate internal and external communication.

Information Management: Organise files, records, and databases.

Conduct research and compile data for reports or presentations.

Ensure confidentiality of sensitive information.

Project Coordination: Assist in planning and executing special projects or events.

Coordinate logistics, gather resources, and communicate updates.

Track project timelines and milestones.

Relationship Management: Build and maintain strong working relationships.

Serve as a point of contact for team members and clients.

Anticipate needs and provide proactive support.

Requirements

Strong written and spoken english skills

Proven experience as an executive assistant or similar role.

Exceptional written and verbal communication skills.

Proficiency in Microsoft Office Suite and relevant software.

Strong organisational and time-management abilities.

Discretion and confidentiality with sensitive information.

Ability to anticipate needs and make independent decisions.

Professional demeanour and excellent interpersonal skills.