Virtual Assistant

Local Leads Ventures Limited; Metro Manila; On-site; PHP 240,000 - 360,000; Full time

Job summary

Local Leads Ventures Limited in Metro Manila seeks a proactive Virtual Assistant to act as a force multiplier for an executive, handling daily briefing, priority management, and meeting support.

You will protect focus during high-leverage hours, manage multi-channel communications, track commitments, and anticipate needs to keep promises and discussions from falling through.

Qualifications

• Proven experience as an Executive Assistant, Virtual Assistant, or similar high-trust support role
• Strong organizational skills and the ability to manage shifting priorities under time pressure
• Excellent written and verbal communication skills with the ability to summarize complex information clearly and concisely

Responsibilities

• Daily Briefing & Planning: Prepare and deliver a daily briefing covering top priorities, items requiring review, and critical items, on a fixed daily deadline
• Priority Management: Track and drive progress on the executive's top priorities daily; elevate immediately when priorities are unclear
• Focus Protection: Safeguard the executive's deep work blocks by filtering out low-level admin questions and handling only true emergencies during protected hours
• Meeting Support ("Shadowing"): Join meetings alongside the executive to capture context, action items, and deadlines; track and follow up on commitments
• Proactive Follow-Through: Anticipate next steps and flag missed points or pivots after meetings
• Multi-Channel Communication: Manage communication across messaging and email, using quick channels for speed and formal channels for documents
• Clear, Concise Communication: Lead with the answer or solution first, followed by supporting context

Skills

Executive Assistant

Virtual Assistant

Job description

The Virtual Assistant acts as a force multiplier for the executive they support, removing friction, anticipating needs, and accelerating decision-making. This role goes beyond traditional admin support - it requires understanding shifting priorities in real time, protecting the executive's focus during high-leverage hours, and ensuring nothing promised or discussed ever falls through the cracks. Success is measured by how much friction is removed from the executive's day.

Key Responsibilities

Daily Briefing & Planning: Prepare and deliver a daily briefing covering top priorities, items requiring review, and critical items, on a fixed daily deadline

Priority Management: Track and drive progress on the executive's top priorities daily; elevate immediately when priorities are unclear rather than assuming

Focus Protection: Safeguard the executive's deep work blocks by filtering out low-level admin questions and handling only true emergencies during protected hours

Meeting Support ("Shadowing"): Join meetings alongside the executive to capture context, action items, and deadlines; track and follow up on commitments so the executive doesn't have to remember them

Proactive Follow-Through: Anticipate next steps (e.g., scheduling follow-ups) without waiting to be asked, and flag missed points or needed pivots after meetings

Multi-Channel Communication: Manage communication across messaging and email - using quick channels for speed and updates, and email for documents and longer-form context

Clear, Concise Communication: Lead with the answer or solution first, followed by supporting context, ensuring information is simplified rather than adding noise

Requirements

Proven experience as an Executive Assistant, Virtual Assistant, or similar high-trust support role

Strong organizational skills and the ability to manage shifting priorities under time pressure

Excellent written and verbal communication skills, with the ability to summarize complex information clearly and concisely

Demonstrated ability to take initiative and anticipate needs rather than waiting for instructions

Comfortable working across multiple communication channels (messaging apps and email)

High attention to detail, particularly in tracking commitments, deadlines, and action items

Ability to work independently while staying closely aligned with the executive's priorities

Preferred Qualifications

Experience supporting C-level executives or founders

Background in fast-paced, high-growth environments