Virtual Assistant for Real Estate, Ready to start ASAP

Civicom Pacific Corp.; Lapu-Lapu; Hybrid; PHP 391,000 - 614,000; Full time

Benefits offered by this job

Hybrid work model

Onsite start for first month

Job summary

Civicom Pacific Corp. is seeking a Virtual Assistant with at least one year of real estate VA experience to support a fast-growing US-based real estate team. The role focuses on nurturing leads, updating listings, and ensuring smooth transactions from contract to close.

Preference is given to candidates near Alabang, with an onsite start for the first month. The position offers a hybrid work model and requires strong English communication skills and CRM proficiency.

Qualifications

• Minimum 1 year as Real Estate VA; US market experience is a plus.
• Excellent verbal and written English; comfortable making outbound calls.
• Proficient in Microsoft Office, GSuite, Canva, and CRM software.

Responsibilities

• Lead Nurturing: Qualify leads and set appointments via calls/texts.
• Fill out registrations, disclosures, closing lists, escrow, and related forms.
• CRM Management: Maintain and update client database with high accuracy.
• Listing Coordination: Create and manage property listings on MLS, Zillow, and social media.
• Transaction Support & Coordination: Coordinate with buyers, sellers and lenders to ensure paperwork is complete and timelines met.
• Marketing: Design property flyers and social media content; manage email drip campaigns.
• Research: Perform market analysis, prelisting analysis, MLS research.
• General Admin: Manage calendars, schedule showings, and handle emails.

Skills

Lead Nurturing

CRM Management

Listing Coordination

Transaction Coordination

Marketing

Market Research

Administrative Support

English Communication

Tools

Microsoft Office

GSuite

CRM Software

Canva

Job description

We are looking for a Virtual Assistantwith atleast one year of experiencein the real estate space to support a fast-growing US-based real estate team. The right candidate is a dedicated and proactive Virtual Assistant, who can serve as the backbone of the team’s administrative and marketing efforts, ensuring leads are nurtured, listings are updated, and transactions move smoothly from contract to close.

We prefer someone who lives nearAlabangand can readily meet the onsite requirement for at least thefirst month.

KEY RESPONSIBILITIES

• Lead Nurturing: Handle inbound and outbound calls/texts to qualify leads and set appointments for the lead agent.
• Filling out forms: Handle registrations, disclosures, closing lists, escrow, loan applications, probate, and many others
• CRM Management: Maintain and update client’s database with high accuracy.
• Listing Coordination: Create and manage property listings on the MLS, Zillow, and social media platforms.
• Transaction Support & Coordination: Coordinate with buyers, sellers, title companies, inspectors, contractors, and lenders to ensure all paperwork is completed on time. Assist in scheduling as needed.
• Marketing: Design property flyers and social media content; manage email drip campaigns.
• Research: Do market analysis, prelisting analysis, MLS research
• General Admin: Manage calendars, schedule showings, and handle email correspondence.

QUALIFICATIONS

• Experience: At least 1 year of experience as a Real Estate VA (US market experience is a plus).
• Communication: Exceptional verbal and written English skills. Must be comfortable making outbound calls.
• Tech Savvy: Proficiency in Microsoft, GSuite (Drive, Sheets, Docs), CRM software, and Canva.
• Attributes: Highly organized, detail-oriented, and able to work with minimal supervision.
• BPO Background: Experience in sales or customer service accounts is a major advantage.
• Close proximity to our office in Alabang, Muntinlupa or Lapu-Lapu City, Cebu. While we offer a hybrid work model, the first month requires a "boots on the ground" start at our Alabang or Lapu-Lapu City office. Once you’ve mastered the workflows and hit performance milestones, you will be eligible for a flexible hybrid setup.

Find out more about Civicom Pacific atwww.civi.comand our Feathers Project atwww.feathersproject.org.