Virtual Assistant for Nanny Agency

SOVA; Philippines; Remote; PHP 167,000 - 246,000; Part time

Job summary

SOVA is seeking a skilled Virtual Assistant in a part-time role with potential for long-term full-time work. The ideal candidate will be organized, proactive, and comfortable communicating with families and candidates. Prior nanny agency or staffing experience is strongly preferred.

Engine Hire CRM experience is highly valued, along with Canva and CapCut for media tasks. The role involves CRM management, email handling, interview coordination, content creation, and general admin to support

Qualifications

• Experience with nanny agency, household staffing, recruitment, or similar business preferred.
• Excellent written and spoken English with professional communication.
• Ability to learn new systems quickly and follow processes.

Responsibilities

• Manage and update candidates and families inside Engine Hire CRM.
• Respond to emails and service inquiries in a timely, professional manner.
• Coordinate virtual nanny interviews and candidate screenings.
• Assist with candidate recruitment, outreach, and lead follow-up.
• Create email blasts, newsletters, and support email marketing campaigns.
• Produce graphics/content for social media using Canva/CapCut.
• Conduct online research and assist with marketing and growth projects.
• Provide general administrative support to the agency.

Skills

Excellent English communication

Detail-oriented

Strong organizational skills

Fast learner

Proactive

Independent worker

Tools

Engine Hire CRM

Canva

CapCut

Job description

We are a growing nanny and household staffing agency looking for a skilled Virtual Assistant with previous nanny agency or staffing experience to join our team.

Experience using Engine Hire CRM is highly preferred.

This is initially a part-time position with the opportunity to grow into a consistent, long-term, full-time role for the right person.

We are looking for someone who can do more than complete assigned tasks. We want someone who is organized, proactive, professional, comfortable communicating with families and candidates, and excited to help us grow the agency.

Responsibilities May Include:

• Managing and updating candidates and families inside Engine Hire
• Responding to emails and service inquiries
• Communicating professionally with nanny candidates and prospective families
• Conducting virtual nanny interviews and candidate screenings
• Assisting with candidate recruitment and outreach
• Following up with leads and inquiries
• Creating and sending email blasts and newsletters
• Assisting with email marketing and campaigns
• Creating professional graphics, flyers, and social media content in Canva, CapCut etc
• Online research and lead generation
• Supporting marketing and business-growth projects
• General administrative support for the agency

Must-Have Skills:

• Excellent written and spoken English
• Excellent grammar and professional communication
• Strong organizational and time-management skills
• Canva experience
• Email and customer-service experience
• Ability to communicate confidently on phone/video/Zoom
• Detail-oriented and able to follow processes
• Proactive and comfortable working independently
• Fast learner and active listener
• Comfortable learning new systems and receiving feedback

Previous experience working with a nanny agency, household staffing agency, recruiting company, or similar business is strongly preferred.

BIG BONUS IF YOU HAVE EXPERIENCE WITH:

• Engine Hire CRM
• Nanny or household staffing agencies
• Email marketing platforms and campaigns
• SEO
• Website management or design
• Sales funnels
• Lead generation
• Data scraping
• Social media marketing
• Candidate recruiting

You do not need to have every bonus skill listed above. We are most interested in finding someone who understands the nanny/staffing industry, communicates extremely well, and can learn quickly.

WHO WE WANT

We’re looking for someone who wants to grow with our company long-term.

The ideal person takes initiative, notices what needs to be done, follows up without constantly being reminded, brings ideas to the table, and genuinely wants to help grow the business.

If you’re someone who likes learning, improving systems, marketing, recruiting, and helping a growing company become better, we’d love to hear from you.