Personal Assistant VA

Tavor Perry; Tandag; On-site; PHP 502,000 - 725,000; Full time

Job summary

Tavor Perry is seeking a highly organized Executive Assistant to provide senior-level support to a busy business owner. You will manage email, calendar, scheduling across time zones, and coordinate with teams using AI tools to streamline daily operations.

You will also maintain the team's task list, create newsletters via AI, set up HubSpot CRM, update the website, and identify opportunities to automate workflows.

Qualifications

• Proven experience as an Executive Assistant or in a comparable senior administrative role.

Responsibilities

• Prioritize and manage the inbox, watching incoming emails and flagging or handling anything urgent

Skills

Email and calendar management

Time zone scheduling

AI tools usage

HubSpot CRM

Website updates (WordPress)

Proactive and autonomous work

Strong written and verbalcommunication

Tools

HubSpot CRM

WordPress

AI tools (ChatGPT etc.)

Job description

Job Summary

We’re eager to find a highly organized, proactive Executive Assistant to provide senior-level support to a busy business owner. You’ll run email and calendar, coordinate scheduling and follow-ups, keep the team’s task list on track, and use AI tools to streamline daily operations. You’ll be right at home here if you’re tech-savvy, take initiative, and are comfortable acting as a trusted right hand.

Key Responsibilities

• Prioritize and manage the inbox, watching incoming emails and flagging or handling anything urgent

• Manage the calendar and book meetings and appointments, including personal ones

• Sit in on calls and meetings when needed and follow up on action items afterward

• Look after the team task list, tracking deadlines and following up so work keeps moving

• Create and send newsletters using AI tools

• Set up the HubSpot CRM and improve its layout and organization

• Make updates to the company website

• Spot opportunities to automate and improve workflows with AI

• Coordinate with clients and team members across different time zones

Mandatory Skills

• Proven experience as an Executive Assistant or in a comparable senior administrative role

• Excellent email and calendar management skills, including scheduling across time zones

• Strong working knowledge of AI tools (such as ChatGPT or similar) and how to apply them to daily work

• Experience with HubSpot or a comparable CRM

• Experience updating websites on common platforms (such as WordPress or similar)

• Proactive, resourceful, and able to anticipate needs before being asked

• Self-disciplined, precise, and independent

• Strong written and verbal communication skills

Preferred Skills

• Experience supporting a business owner or C-level executive

• Experience in the travel or hospitality industry

• Experience creating newsletters and email campaigns

• Familiarity with task management tools

• Previous experience working with clients or teams in US time zones

• Able to keep several projects on schedule at once

Why Join Us

This is a great opportunity to work closely with a business owner and play a key part in how the business runs. You’ll have room to take initiative, use your tech and AI skills, and grow into an even more strategic position over time.