Virtual Assistant

MicroSourcing International; Pasay; Hybrid; PHP 335,000 - 670,000; Full time

Benefits offered by this job

Competitive rewards

Healthcare from day one

Hybrid work & night shift

Career growth

Inclusive culture

Job summary

MicroSourcing is seeking a Virtual Assistant in Pasay City, operating in a hybrid night-shift setup. The role focuses on consolidating data for MI reports, updating dashboards, and managing executive communications.

You will organize files in secure cloud storage and support SOP drafting and meeting minutes. The ideal candidate has 1–2 years in VA/administrative roles, strong Excel/Sheets skills, and excellent English.

Qualifications

• 1–2 years of proven experience as a Virtual Assistant, Administrative Support, or Operations Support Specialist.
• Advanced proficiency in Microsoft Excel and Google Sheets for data consolidation, formatting, and reporting.
• Excellent written and verbal English communication skills for executive business correspondence.
• High level of accuracy, strong analytical capabilities, and keen attention to detail when processing numerical metrics.
• Strong organizational and time-management skills to work independently and meet strict reporting deadlines in a remote environment.

Responsibilities

• Consolidate data from project sites and departments to prepare daily, weekly, and monthly MI reports.
• Update complex spreadsheets, trackers, and visual dashboards for executive leadership.
• Manage the Operations Manager's calendar, schedule virtual meetings, and coordinate professional email correspondence.
• Organize digital files, engineering blueprints, and project documentation in secure cloud storage with strict document control.
• Perform routine data entry, verify data integrity, and draft SOPs, memos, and meeting minutes.

Skills

Excel

Google Sheets

English communication

Attention to detail

Time management

Job description

Discover your 100% YOU with MicroSourcing!Position: Virtual AssistantLocation: Mall of Asia Complex, Pasay CityWork setup & shift: Hybrid | Night shiftWhy join MicroSourcing?You'll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role As a Virtual Assistant, you will:

• Consolidate data from project sites and departments to assist in preparing daily, weekly, and monthly Management Information (MI) reports.
• Update complex spreadsheets, trackers, and visual dashboards to maintain high data accuracy and readability for executive leadership.
• Manage the Operations Manager's calendar, schedule virtual meetings, and coordinate professional email correspondence.
• Organize digital files, engineering blueprints, and project documentation in secure cloud storage under strict document control standards.
• Perform routine data entry, verify field data integrity, execute basic invoice reconciliations, and draft standard operating procedures (SOPs), memos, and meeting minutes.

What You NeedNon-negotiables

• 1–2 years of proven experience as a Virtual Assistant, Administrative Support, or Operations Support Specialist.
• Advanced proficiency in Microsoft Excel and Google Sheets for data consolidation, formatting, and reporting.
• Excellent written and verbal English communication skills for executive business correspondence.
• High level of accuracy, strong analytical capabilities, and keen attention to detail when processing numerical metrics.
• Strong organizational and time-management skills to work independently and meet strict reporting deadlines in a remote environment.

Preferred Skills/expertise

• Hands-on experience with data visualization tools and dashboard creation.
• Familiarity with AI tools and implementation to automate routine administrative tasks and streamline workflows.
• Knowledge or experience working in environments compliant with ISO standards (ISO 9001, ISO 14001, ISO 45001, ISO 27001).
• Experience with basic invoice reconciliation, financial data tracking, and document control systems.
• Background supporting engineering, construction, or project management operations.

About MicroSourcing With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines. Our commitment to 100% YOU MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive. At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%! For more information, visit https://www.microsourcing.com/

• Terms & conditions apply