Executive Assistant Senior

MicroSourcing International; Manila; À distance; PHP 558 000 - 893 000; Plein temps

Avantages offerts par ce poste

Healthcare on day one

Dependent coverage for family

Paid time-off with cash conversion

Performance bonuses

Résumé du poste

MicroSourcing is seeking an Executive Assistant Senior to support the CEO with comprehensive calendar management and strategic scheduling from a remote location during night hours. The role involves planning events, prioritizing tasks, and maintaining critical documents to enable executive focus.

You will drive weekly planning, manage team communications, coordinate travel, and deliver concise daily briefs, ensuring deadlines are met and priorities are clear.

Responsabilités

• Own the CEO's calendars end to end.
• Drive weekly planning reviews with pre-drafted plans.
• Plan offsites and company events from brief to booking.
• Audit CEO time monthly and defend target allocations.
• Triage CEO's inbox; draft replies and surface decisions.
• Maintain CEO filing system and surface key docs to leadership.
• Run content operations: biweekly digest, recording sessions, posting, reporting.
• Send the CEO a morning brief each day.
• Track deadlines and elevate risks before misses.
• Prepare meeting agendas and materials; track actions to closure.
• Own and improve the Notion operating system.
• Own the annual leadership calendar and flag anything missing.
• Send weekly status reports: on track, at risk, decisions needed.
• Liaise with department heads; clear blockers and keep things moving.
• Book all business and personal travel with complete itineraries.
• Turn rough notes into finished plans, documents, and decks.
• Coordinate family must-hit dates with the CEO's wife; not scheduled over.
• Own the family occasions pipeline: birthdays, school dates, anniversaries, gifts.
• Engage in continuous improvement activities for products and processes.
• Other duties as assigned.

Description du poste

Discover your 100% YOU with MicroSourcing!

Position: Executive Assistant Senior

Work setup & shift: Work from Home | Night shift

Why join MicroSourcing?

You'll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role

As an Executive Assistant, you will:

• Own the CEO's business and personal calendars end to end.
• Drive the weekly planning review; arrive with plans pre-drafted for critique.
• Plan offsites and company events from rough brief to booked reality.
• Audit how the CEO's time is actually spent monthly; defend target allocations.
• Triage the CEO's inbox; draft replies and surface decisions needed.
• Maintain the CEO's filing system; surface key documents to the leadership team.
• Run content operations: biweekly digest, recording sessions, posting, reporting.
• Run a fixed daily block; send the CEO a morning brief of the day ahead.
• Track deadlines and commitments; elevate risks before they become misses.
• Prepare meeting agendas and materials; track every action item to closure.
• Own and continuously improve the Notion operating system this role runs on.
• Own the annual leadership calendar; nothing on it slips unflagged.
• Send a weekly status report: on track, at risk, and decisions needed.
• Liaise with department heads; clear small blockers yourself and keep things moving.
• Book all business and personal travel with complete itineraries.
• Turn the CEO's rough notes and outlines into finished plans, documents, and decks.
• Coordinate family must-hit dates with the CEO's wife; they are never scheduled over.
• Own the family occasions pipeline: birthdays, school dates, anniversaries, gifts.
• Engage in continuous improvement activities for products and processes.
• Other duties as assigned.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply