Virtual Assistant

Kuubiik; Manila; Remote; PHP 223,200 - 390,600; Full time

Job summary

A global BPO company is seeking a Virtual Assistant (Admin Support) to enhance operations by engaging with leads and managing scheduling and invoicing tasks. The ideal candidate will possess strong organizational and communication skills, with proficiency in various software tools. This full-time remote role requires the ability to work in the US Central Time Zone, ensuring effective collaboration with team members based in the United States.

Qualifications

• Excellent communication skills in English for professional interactions.
• Strong organizational abilities to manage schedules and tasks.
• Proficient in various software for invoicing and scheduling.

Responsibilities

• Initiate contact with leads through calls and emails.
• Manage and set appointments for clients and internal stakeholders.
• Coordinate daily, weekly, and monthly schedules for the team.
• Handle invoicing tasks accurately and timely.
• Provide comprehensive administrative support and data entry.
• Utilize spreadsheet software for business management.
• Collaborate effectively in a remote setting.

Skills

Verbal communication

Written communication

Organization

Tools

Spreadsheet software

Scheduling tools

Communication tools

Job description

We are a global BPO company on the lookout for a Virtual Assistant (Admin Support). As a Virtual Assistant, you will play a crucial part in supporting our teams operations, engaging with leads, and ensuring efficient scheduling and invoicing processes.

Position: Full-time/Remote

Starting Date: Jan 2024

Key Responsibilities

• Lead Communication: Initiate contact with leads through calls and emails to provide information, answer queries, and establish connections
• Appointment Setting: Efficiently manage and set appointments, ensuring a smooth scheduling process for both clients and internal stakeholder
• Scheduling: Coordinate and organize daily, weekly and monthly schedules for the team, optimizing time management
• Invoicing: Handle invoicing tasks, ensuring accuracy and timeliness in billing procedures
• Administrative Support: Provide comprehensive administrative support, including data entry, document organization, and general office tasks
• Spreadsheet Proficiency: Utilize spreadsheet software to track and manage various aspects of the business, demonstrating strong proficiency in spreadsheet applications
• Remote Collaboration: Work effectively in a remote setting, collaborating with team members and stakeholders, particularly those based in the United States.

Requirements

Able to work in the US Central Time Zone

Available for a full-time commitment to meet business needs

• Excellent verbal and written communication skills in English, with the ability to interact professionally with the leads and team members

Strong organizational abilities

• Proficient in using various tools and software for scheduling, communication, and invoicing
• Prior experience working with American clients or in an American business environment is highly preferred