Vendor Payables & Invoicing Specialist

Satellite Office; Philippines; On-site; PHP 446,000 - 725,000; Full time

Job summary

Satellite Office is seeking an Accounts Payable professional in the Philippines to ensure smooth vendor interactions and accurate invoicing processes. The role focuses on timely resolution of queries, 3-way invoice matching, and detailed reconciliations while coordinating with merchandise and stores teams.

Ideal candidates have 2–3 years in Trade Accounts Payable, strong Excel skills, and experience with Oracle ERP, plus fluent English communication.

Qualifications

• 2–3 years’ experience in a Trade Accounts Payable role.
• Fluent written and verbal skills in English.
• Experience with an ERP system, preferably Oracle.
• Basic to Intermediate experience with Microsoft Excel.

Responsibilities

• Resolve vendor queries within specified timelines to ensure VSO functions optimally.
• Follow up with stores on outstanding invoices and resolve shipment discrepancies.
• Investigate pricing and GST discrepancies with merchandise teams.
• 3-way invoice matching and manage unmatched invoicing with costing variances.
• Reconciliations for key vendors per company policies.
• Support the management of the VSO inbox.
• Processing and management of prepayment accounts.
• Investigate and chase debit balances and aged invoices in AP ledger.
• Ad hoc reports as required.

Skills

Attention to detail

Prioritisation

Fluent English

Tools

Microsoft Excel

Oracle ERP

Job description

Satellite Office is seeking an Accounts Payable professional in the Philippines to ensure smooth vendor interactions and accurate invoicing processes. The role focuses on timely resolution of queries, 3-way invoice matching, and detailed reconciliations while coordinating with merchandise and stores teams.

Ideal candidates have 2–3 years in Trade Accounts Payable, strong Excel skills, and experience with Oracle ERP, plus fluent English communication.