Vendor Payments & Invoicing Specialist

Satellite Office; Philippines; On-site; PHP 300,000 - 520,000; Full time

Job summary

Satellite Office in the Philippines seeks an experienced Trade Accounts Payable professional to ensure vendor invoices are processed accurately and on time. You will manage 3-way invoice matching and resolve costing variances with the merchandise team.

Strong attention to detail and ERP experience are essential. Daily duties include following up on outstanding invoices, reconciling vendor accounts, and supporting prepayment processing while maintaining high standards in a fast-paced environment.

Qualifications

• 2-3 years of experience in a Trade Accounts Payable role.
• Experience with an ERP system, preferably Oracle.
• High attention to detail.
• Ability to prioritise tasks in a high volume & fast paced environment.
• Fluent written and verbal skills in English.

Responsibilities

• Resolve vendor queries within specified timelines to keep VSO functioning optimally.
• Follow up with stores on outstanding invoices and verify product receipt.
• Investigate and address short/over shipments with stores and vendors.
• Follow up with merchandise teams for pricing and GST discrepancies.
• Manage 3-way invoice matching and resolve costing variances with merchandise.
• Conduct reconciliations for key vendors per company policies.
• Support management of the VSO inbox.
• Process and manage prepayment accounts.
• Investigate and chase debit balances and aged invoices in the AP ledger.
• Prepare ad hoc reports as required.

Skills

Excel

Attention to detail

Prioritisation

English proficiency

Tools

Oracle ERP

Job description

Satellite Office in the Philippines seeks an experienced Trade Accounts Payable professional to ensure vendor invoices are processed accurately and on time. You will manage 3-way invoice matching and resolve costing variances with the merchandise team.

Strong attention to detail and ERP experience are essential. Daily duties include following up on outstanding invoices, reconciling vendor accounts, and supporting prepayment processing while maintaining high standards in a fast-paced environment.