US HR and Payroll Administrator (Paychex Flex, Paylocity)

BruntWork; Philippines; Remote; PHP 420,000 - 660,000; Full time

Job summary

BruntWork is recruiting a US HR and Payroll Administrator for a remote role. You will manage end-to-end payroll, HRIS updates, onboarding, and compliance for US employers from anywhere.

The right candidate has 4+ years of administrative support in HR, payroll, bookkeeping, or records, plus 2+ years using Paychex Flex or Paylocity. You will ensure meticulous data reconciliation and secure personnel files. Schedule: Mon-Fri, CST, 40 hours per week.

Qualifications

• 4+ years of administrative support in HR, payroll, bookkeeping, or recordkeeping.

Responsibilities

• Collect and organize payroll information prior to each payroll processing cycle.
• Review timekeeping records for missing punches and discrepancies.
• Follow up with supervisors regarding outstanding payroll items.
• Maintain payroll calendars, processing deadlines, and payroll checklists.
• Enter approved employee changes into payroll systems as authorized.
• Track bonuses, reimbursements, deductions, commissions, and payroll adjustments.
• Organize payroll reports and supporting documentation.
• Prepare payroll information for final review by HR.
• Reconcile employee information between payroll reports, HR trackers, and employee records.
• Escalate payroll discrepancies for review.
• Send onboarding instructions and required documentation to new hires.
• Track completion of onboarding requirements and status.
• Maintain onboarding checklists and records.
• Organize employment applications, offer letters, tax forms, and other onboarding records.
• Track completion of background checks and pre-employment requirements.
• Assist with scheduling onboarding meetings and training.
• Notify HR when onboarding files are complete.
• Enter approved employee information into payroll and HR systems.

Job description

Are you an experienced HR and payroll professional with at least 2 years of experience supporting U.S.-based employers?

We are looking for a skilled US HR and Payroll Administrator to manage end-to-end payroll administration, HRIS platform updates, employee onboarding, and compliance protocols. To excel in this remote role, you should have 4+ years of administrative support experience in HR, payroll, bookkeeping, or recordkeeping, along with 2+ years using platforms like Paychex Flex or Paylocity. Join our team to deliver meticulous data reconciliation, maintain electronic personnel files, and keep our HR operations running seamlessly.

Schedule:

Mon-Fri, flexible schedule within client business hours, CST (40 hrs per week)

Responsibilities:

• Collect and organize payroll information prior to each payroll processing cycle.
• Review timekeeping records for missing punches, incomplete timesheets, and potential discrepancies.
• Follow up with supervisors regarding outstanding payroll items.
• Maintain payroll calendars, processing deadlines, and payroll checklists.
• Enter approved employee changes into payroll systems as authorized.
• Track bonuses, reimbursements, deductions, commissions, and approved payroll adjustments.
• Organize payroll reports and supporting documentation.
• Prepare payroll information for final review by Human Resources.
• Reconcile employee information between payroll reports, HR trackers, and employee records.
• Escalate payroll discrepancies or unusual situations for review.
• Send onboarding instructions and required documentation to new hires.
• Track completion of onboarding requirements.
• Follow up on missing or incomplete onboarding documents.
• Maintain onboarding checklists and status trackers.
• Organize employment applications, offer letters, tax forms, direct deposit information, handbook acknowledgements, I-9 documentation, and other onboarding records.
• Track completion of background checks, drug screenings, registry checks, licenses, certifications, and other pre-employment requirements.
• Assist with scheduling onboarding meetings and required training.
• Notify Human Resources when onboarding files are complete or require review.
• Enter approved employee information into payroll and HR systems.

Employee Documentation & Personnel Records

• File employee status changes, compensation changes, disciplinary documentation, performance documentation, leave records, training records, licenses, certifications, and separation documents.
• Follow company document naming conventions and filing procedures.
• Identify missing or expired employee documentation.
• Maintain compliance trackers for licenses, certifications, trainings, background checks, and document expiration dates.
• Follow up on outstanding documentation using approved templates.
• Prepare employee files for audits when requested.
• Ensure confidential employee information is properly secured and maintained.

HRIS & Employee Data Maintenance

• Enter approved employee information into payroll and HR systems.
• Update employee demographics, departments, supervisors, work locations, job titles, and employment classifications.
• Process approved employee status changes including new hires, transfers, compensation changes, leaves of absence, and terminations.
• Maintain employee rosters and organizational trackers.
• Compare records across multiple systems and report inconsistencies.
• Archive terminated employee files according to company procedures.

Reporting & Administrative Support

• Prepare recurring payroll and HR reports.
• Maintain onboarding, termination, training, compliance, and payroll trackers.
• Assist with creating Standard Operating Procedures (SOPs), checklists, templates, and mini training materials.
• Organize shared HR folders and ensure documents remain current.
• Monitor designated HR and payroll inboxes.
• Schedule meetings and maintain follow up lists.
• Perform additional administrative duties as assigned.

Must-have requirements:

• 4+ years previous experience providing administrative support in Human