URGENT HIRING: Senior Executive Assistant (Competitive Package | Hybrid)

HRTx Inc.; Makati; Hybrid; PHP 500,000 - 800,000; Full time

Job summary

HRTx Inc. in Makati City is seeking an experienced Executive Assistant to support C-suite executives, senior managers, and law partners. The role requires managing complex calendars, arranging global travel, preparing expense reports, and liaising with internal teams and external partners.

Hybrid work (3 days on-site per week) with responsibility for confidential documents, meeting prep, and ad-hoc admin tasks. Strong communication, discretion, and tech proficiency are essential.

Qualifications

• At least 1 year of EA experience supporting C-suite, senior managers, or law partners.
• Proven calendar management, global travel coordination, and timely expense reporting.
• Experience in a global company or shared services environment.
• Strong liaison with Team Leads, senior managers, and external partners across time zones.
• Comfortable with multiple digital communication and scheduling platforms.
• Excellent written and verbal communication with discretion.

Responsibilities

• Executive Calendar Management: manage complex calendars across global time zones.
• Travel & Logistics Coordination: domestic and international travel arrangements.
• Expense Reporting: prepare and submit expense reports timely.
• Stakeholder & Legal Partner Liaison: communicate with internal leaders and external partners.
• Administrative Support: handle confidential documents, meeting prep, and ad-hoc tasks.

Skills

Calendar management

Travel coordination

Expense reporting

Communication

Global exposure

Cross-functional collaboration

Tech savvy

Discretion

Tools

Calendar software

Travel booking systems

Expense tools

Job description

Hybrid (3x a week RTO) | Makati City

• Applicant must be open to any shifts.

Key Responsibilities

• Executive Calendar Management: Proactively manage complex calendars, scheduling meetings across multiple global time zones for C-suite executives, senior managers, and law partners.

• Travel & Logistics Coordination: Arrange seamless domestic and international travel, including flights, accommodation, visas, and detailed itineraries.

• Expense Reporting: Prepare, track, and submit accurate expense reports in a timely manner.

• Stakeholder & Legal Partner Liaison: Serve as a primary point of contact, communicating professionally with internal senior leadership and external legal partners globally.

• Administrative Support: Manage confidential documents, assist with meeting prep, and handle ad-hoc administrative tasks as needed.

Qualifications

• Experience: At least 1 year of experience as an Executive Assistant supporting C-suite executives, senior managers, or law partners.

• Core Administrative Skills: Proven track record in complex calendar management, end-to-end global travel coordination, and timely expense reporting.

• Global & Shared Services Exposure: Prior experience working within a global company or shared services center environment.

• Cross-Functional Collaboration: Strong experience liaising with Team Leads, Senior Managers, and external legal partners across multiple global offices and time zones.

• Platform & Tech Savvy: Comfortable navigating and coordinating across various digital communication and scheduling platforms.

• Communication: Excellent written and verbal communication skills with a high degree of professionalism and discretion.