URGENT HIRING: OPERATIONS, BUILD & MARKETING ADMIN

Sphere Rocket VA US; Muntinlupa; Remote; PHP 700,000 - 1,399,000; Full time

Job summary

Sphere Rocket VA US is seeking a reliable Virtual Assistant to support daily operations, system setup, and administrative marketing for a U.S.-based home services business. You will manage inquiries, calendars, and document workflows while creating SOPs and training materials.

The role emphasizes strong English communication, proficiency with Google Sheets/Drive, and experience with admin support. A stable internet connection is essential for remote operations and collaboration with the US team.

Qualifications

• Strong written and verbal English communication skills.
• Proficiency in Google Sheets and Google Drive.
• Experience creating SOPs and process documentation.
• Familiarity with HouseCall Pro, Jobber, ServiceTitan, PandaDoc, or CompanyCam.
• Experience in customer service, operations, or administrative support.
• Strong organizational skills, reliability, and proactive communication.
• Stable internet connection with backup.
• Experience in home services, contracting, property management, or insurance claims is a strong advantage.

Responsibilities

• Manage daily operations, customer inquiries, vendor communication, and follow-ups
• Coordinate the owner's calendar, appointments, and priorities
• Set up and maintain business systems, job files, and workflows
• Create SOPs, checklists, and training documentation
• Manage Google Drive, CRM platforms, and administrative records
• Support Google Business Profile, directory listings, reviews, and marketing administration
• Track tasks, deadlines, compliance records, and operational reports

Skills

English communication

Google Sheets

Google Drive

SOP creation

Calendar management

Reliability

Customer service

Tools

HouseCall Pro

Jobber

ServiceTitan

PandaDoc

CompanyCam

Job description

We are looking for a reliable and detail-oriented Virtual Assistant to support the daily operations, system setup, and administrative marketing of a growing U.S.-based home services business.

Key Responsibilities

• Manage daily operations, customer inquiries, vendor communication, and follow-ups
• Coordinate the owner's calendar, appointments, and priorities
• Set up and maintain business systems, job files, and workflows
• Create SOPs, checklists, and training documentation
• Manage Google Drive, CRM platforms, and administrative records
• Support Google Business Profile, directory listings, reviews, and marketing administration
• Track tasks, deadlines, compliance records, and operational reports

Preferred Qualifications

• Strong written and verbal English communication skills
• Proficiency in Google Sheets and Google Drive
• Experience creating SOPs and process documentation
• Familiarity with HouseCall Pro, Jobber, ServiceTitan, PandaDoc, or CompanyCam
• Experience in customer service, operations, or administrative support
• Strong organizational skills, reliability, and proactive communication
• Stable internet connection with backup

Experience in home services, contracting, property management, or insurance claims is a strong advantage.