Virtual Administrative Assistant - Construction

Offshore PO; Manila; On-site; PHP 223,000 - 290,000; Full time

Job summary

Offshore Po is seeking an organized Administrative Assistant to support day-to-day back-office operations in our Manila team. You will create and organize files, prepare documents and PDFs, handle invoicing, schedule appointments, and coordinate with clients, vendors, and service providers.

The ideal candidate has strong administrative skills, can manage multiple tasks, and works independently to keep processes moving forward.

Qualifications

• Previous administrative or office support experience.
• Strong organizational skills and attention to detail.
• Comfortable creating and managing digital files, documents, and PDFs.
• Proficient in Microsoft Office or Google Workspace.
• Good written and verbal English communication skills.
• Able to manage schedules, coordinate appointments, and follow up on pending tasks.
• Experience with invoicing is a plus.
• Experience with dispatching or vendor coordination is a plus.
• Construction or home service industry experience is a plus.

Responsibilities

• Assist with day-to-day back-office operations.
• Create and organize files and PDFs.
• Prepare invoices and documents for processing.
• Schedule appointments and service visits.
• Coordinate with clients, vendors, and service providers.

Skills

Organizational skills

Attention to detail

English communication

Multitasking

Education

High school diploma

Tools

Microsoft Office

Google Workspace

Job description

Job Description

We’re looking for a strong, organized Administrative Assistant to help with the day-to-day back-office operations of a growing company. The role includes creating and organizing files, preparing documents and PDFs, invoicing, scheduling appointments and service visits, and coordinating with clients, vendors, and service providers.

The ideal candidate should have strong administrative skills, be comfortable handling multiple tasks, and be able to follow up and keep things moving independently.

Compensation: Salary is based on qualifications

Job Qualifications

• Previous administrative or office support experience
• Strong organizational skills and attention to detail
• Comfortable creating and managing digital files, documents, and PDFs
• Proficient in Microsoft Office or Google Workspace
• Good written and verbal English communication skills
• Able to manage schedules, coordinate appointments, and follow up on pending tasks
• Experience with invoicing is a plus
• Experience with dispatching or vendor coordination is a plus
• Construction or home service industry experience is a plus