Trilingual Executive Assistant - Clinic Ops & Scheduling

GBSS; Taguig; Hybrid; PHP 446,000 - 670,000; Full time

Benefits offered by this job

HMO Benefit + free dependent coverage

Leave Accrual

Wellness Perks

Client-Initiated Benefits

Job summary

GBSS is seeking a trilingual Executive Assistant to provide high-impact virtual support, spanning English, Mandarin, and Cantonese, while managing schedules, emails, and client communications.

You will be the central engine of daily operations, coordinating with management, team members, suppliers, and external partners, keeping records up to date, and ensuring administrative tasks run smoothly with empathy and precision.

Qualifications

• Trilingual fluency in English, Mandarin and Cantonese.
• 2–3 years of experience as an Executive Assistant, Virtual Assistant, Receptionist or Office Administrator.
• Proficient with MS Office, Google Workspace and messaging apps.
• Experience in healthcare or clinic setting is a plus.

Responsibilities

• Take full ownership of the daily calendar and client appointments.
• Serve as main point of contact via phone, email and chat in three languages.
• Maintain client records and handle routine paperwork and confirmations.
• Manage main communication lines using web-based phone systems and shared inboxes.
• Coordinate with management, internal teams, suppliers and external partners.

Skills

Trilingual

Calendar management

Administrative experience

Microsoft Office

Google Workspace

WeChat/WhatsApp

Tools

Clinic software

Job description

GBSS is seeking a trilingual Executive Assistant to provide high-impact virtual support, spanning English, Mandarin, and Cantonese, while managing schedules, emails, and client communications.

You will be the central engine of daily operations, coordinating with management, team members, suppliers, and external partners, keeping records up to date, and ensuring administrative tasks run smoothly with empathy and precision.