Transportation Associate

Private Advertiser; Pasig; On-site; PHP 279,000 - 469,000; Full time

Job summary

Private Advertiser in Metro Manila, Pasig is seeking a Transport Coordinator to manage email communications, plot transport requests, and ensure details are complete.

The role also covers live vehicle monitoring, shuttle oversight for employee transport, reporting, and participation in weekly meetings. Strong communication and MS Office skills are required.

Qualifications

• Bachelor's degree in any four-year course.
• Strong written and verbal communication skills.
• Proficiency in MS Office applications (Outlook, Teams, Excel, Word).
• Demonstrated ability to multi-task and meet timelines.
• Self-starter with sense of urgency and ability to work under pressure.
• Strong attention to detail and customer service disposition.
• Professional demeanor and ability to build working relationships.

Responsibilities

• Check, read, and answer all incoming emails.
• Plot transportation requests based on prioritization with stakeholders.
• Ensure completeness of transport request details (name, contact details, date/time, locations, type, POC, justification, approval).
• Monitor real-time operations of vehicles; call drivers hours before schedules and log updates.
• Oversee P2P employee shuttle; verify locations and follow schedules; log incidents.
• Generate reports on vehicle utilization and route schedules.
• Provide written endorsements via email and official chat groups; confirm receipt or document discussions.
• Attend weekly and required meetings.
• Perform other transport-related tasks as needed.

Skills

Communication skills

Multitasking

Self-starter

Attention to detail

Customer service orientation

Professionalism

Education

Bachelor's degree of any four-year course

Tools

MS Office (Outlook/Teams/Excel/Word)

Job description

JOB DESCRIPTION:

• Check, read, and answer all incoming emails

• Plotting of transportation requests based on the agreed prioritization with the account, department, or stakeholders.

• Ensure completeness of transport request details:

  • Requester's complete name and contact details

  • Account or department

  • Date, time, pick-up, and drop off point

  • Type of transportation request

  • POC's name and contact details

  • Justification/Reason of transportation request

  • Approval from account or department lead

• Real-time monitoring of all deployed inhouse and outsource vehicles - call the driver at least 3 hours before the schedule, etc,. Ensure that all driver provide updates in the official group chat.

• P2P employee shuttle monitoring - check the accuracy of the locations of the employee shuttles. Should follow the given schedule. Watch out for incident reports raised by employees or partner vendors and should be logged to P2P service desk for resolution.

• Generate reports related to P2P employee shuttle such as vehicle utilization and uploading of Route schedule.

• Written endorsements via email and transportation desk official chat group should always be done. Secure confirmation from the team that instructions are read and understood. If not getting any response, call the concerned team member then document the discussion.

• Attend weekly meetings and other requiremed meetings

• Perform other transport related tasks as needed

JOB QUALIFICATIONS:

• Bachelor's degree of any four-year course

• Good communication skills both written and verbal

• Proficient in MS Office applications (Outlook, Teams, Excel, Word)

• Demonstrated ability to multi-task and meet timelines on deliverables

• Self-starter, with sense of urgency and works well under pressure

• Strong attention to details

• Strong customer service disposistion

• Sense of professionalism and ability to develop good working relationships