Third-Party Risk & Procurement Assistant

Aecom Philippines, Inc.; Manila; On-site; PHP 260,000 - 420,000; Full time

Job summary

AECOM Philippines, Inc. is seeking a detail-oriented professional to support the Source to Pay team in third-party risk management. The role involves supervising supplier onboarding, IRQ processes, and data maintenance under supervision.

The position requires collaboration with Procurement, cross-functional partners, and Accounts Payable teams to ensure compliant supplier records and timely processing. 0–1 year experience and a basic MS Office skill set are preferred.

Qualifications

• Bachelor's degree in business or supply chain is preferred.
• 0–1 year of experience in managing Third Parties, Customer Service, or Procurement preferred.
• Basic knowledge in MS Office tools.
• Knowledge of Coupa platform and associated systems is preferred.
• Flexibility to work according to changes in workload and other priorities.

Responsibilities

• Analyze and review new supplier requests forms by conducting thorough investigations and background checks; verify their legitimacy and compliance.
• Coordinate with suppliers to ensure updated information is reflected in all relevant systems.
• Communicate timely with requesting departments and relevant users to clarify needs and requirements; Document findings and provide recommendations for approval or rejection.
• Maintain and update key contact information for both new and existing suppliers. Support the retriggering of Inherent Risk Questionnaire (IRQ) processes as needed.
• Update the tracker on IRQ progress and highlight any overdue tasks and IRQs that have timed out.
• Maintain records of IRQ monitoring activities.
• Monitor the status of active IRQs to ensure timely processing and completion. Identify and elevate any delays or issues in the IRQ process with the support of the senior members of the team/Team Lead.
• Support the timeout process for IRQs, ensuring that any IRQs that exceed predefined time limits are appropriately addressed by coordinating with users.
• Review IRQs paused during onboarding by communicating with suppliers and internal teams to determine the cause and necessary steps to resume or cancel the onboarding. Document decisions and communicate outcomes to relevant parties
• Support the recertification process of suppliers, ensuring compliance with organizational standards and requirements. Assist in the preparation and distribution of recertification documents. Track the status and update the recertification records in the supplier database accordingly.
• Support Employee Center to ensure efficient communication and information flow. This includes addressing any issues with the guidance of senior members of the team and team lead.
• Monitor and respond to queries in the Employee Center mailbox.
• Distribute relevant information to employees as needed.
• Organize and document all email correspondence.
• Support and direct users to the correct procedures in managing Third Party Risk
• Review and record all third-party data within service level agreement (SLAs) timely and accurately.
• Perform all assigned tasks in compliance with SLA, process, policies, and procedures.

Education

Bachelor's degree in business or supply chain

Tools

MS Office

Coupa

Job description

AECOM Philippines, Inc. is seeking a detail-oriented professional to support the Source to Pay team in third-party risk management. The role involves supervising supplier onboarding, IRQ processes, and data maintenance under supervision.

The position requires collaboration with Procurement, cross-functional partners, and Accounts Payable teams to ensure compliant supplier records and timely processing. 0–1 year experience and a basic MS Office skill set are preferred.