Technical Assistant_ Facilities

Moog Controls Corp.; Baguio; On-site; PHP 240,000 - 360,000; Full time

Job summary

Moog Controls Corp. in Baguio City, Philippines is seeking a Technical Assistant to support Facilities operations onsite. You will handle procurement transactions, coordinate documentation and approvals, and maintain accurate records to ensure timely execution of facilities requirements.

Strong MS Office skills, rigorous document management, and the ability to manage multiple priorities while supporting continuous improvement initiatives are essential for success in this role.

Qualifications

• Minimum 3 years of experience in clerical, administrative, procurement, records management, or operational support functions.
• Experience in document control, facilities administration, contractor coordination, or compliance documentation is an advantage.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.

Responsibilities

• Procurement and Transaction Support: Process EPRs, RFQs, RFPs, and other Facilities transactions.
• Coordinate required documentation, approvals, quotations, and supplier requirements.
• Maintain accurate transaction records and monitor completion status to support timely execution of Facilities requirements.

Skills

MS Office

Excel

Word

Outlook

Records management

Administrative processing

Coordination

Multi-tasking

Data reporting

Attention to detail

Purchasing workflow

Tools

Procurement software

Document control software

Job description

Moog is a performance culture that empowers people to achieve great things. Our people enjoy solving interesting technical challenges in a culture where everyone trusts each other to do the right thing. For you, working with us can mean deeper job satisfaction, better rewards, and a great quality of life inside and outside of work.

Job Title: Technical Assistant_ Facilities Reporting To: Facilities Manager Work Schedule: Onsite – Baguio City, PH

1. Procurement and Transaction Support
   • a. Process EPRs, RFQs, RFPs, and other Facilities transactions in accordance with established procedures.
   • b. Coordinate required documentation, approvals, quotations, and supplier requirements.
   • c. Maintain accurate transaction records and monitor completion status to support timely execution of Facilities requirements.
2. Facilities Documentation and Records Management
   • a. Maintain organized records of blueprints, government permits, project documents, contractor files, and operational records.
   • b. Ensure timely retrieval, control, and retention of Facilities documentation.
   • c. Support audit readiness through accurate and complete record management practices.
3. Compliance and Regulatory Support
   • a. Support PEZA, BFP, DOLE, and other regulatory documentation and permitting requirements.
   • b. Coordinate permit applications, renewals, and compliance submissions.
   • c. Maintain compliance records and monitor validity of permits, licenses, and certifications.
4. Contractor and Project Coordination
   • a. Coordinate contractor documentation, access requirements, and project related approvals.
   • b. Provide administrative support for Facilities repairs, maintenance activities, and improvement projects.
   • c. Monitor assigned activities and provide status updates as required.
5. Asset and Administrative Support
   • a. Serve as the Facilities Tools and Equipment Custodian and maintain accountability records.
   • b. Process Travel Authorities, Travel Expense Reports, and vehicle-related documentation.
   • c. Maintain records of Facilities assets, equipment, and fleet activities.
6. Operational Support and Continuous Improvement
   • a. Prepare workplace signage, visual aids, reports, and departmental communication materials.
   • b. Support Facilities initiatives, operational requirements, and departmental projects.
   • c. Identify opportunities to improve document management, reporting, and administrative processes.

Experience

• Minimum of 3 years of experience in clerical, administrative, procurement, records management, or operational support functions.
• Experience in document control, facilities administration, contractor coordination, or compliance documentation is an advantage.

Skills and Competencies

• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Records and document management.
• Administrative and transaction processing.
• Strong organizational and coordination skills.
• Data gathering and report preparation.
• Attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Familiarity with purchasing, or workflow approval systems is an advantage.