Technical Assistant_ Facilities

Moog; Baguio; On-site; PHP 201,000 - 312,000; Full time

Job summary

Moog is seeking a Technical Assistant in Facilities to join our onsite team in Baguio City, Philippines. The role focuses on procurement, documentation, compliance, contractor coordination, asset management, and continuous improvement within a structured, process-driven environment.

Ideal candidates bring at least 3 years of clerical or facilities support experience, strong MS Office skills, and a detail-oriented, multitasking mindset to keep records accurate and projects moving forward.

Qualifications

• Experience in clerical, administrative, procurement, records management, or operational support roles.
• Proficiency with MS Office (Excel, Word, Outlook) and basic record-keeping.
• Ability to coordinate multiple tasks, maintain accurate records, and support regulatory documentation.
• Attention to detail and accuracy in processing transactions and documentation.

Responsibilities

• Procurement and transaction support: process EPRs, RFQs, RFPs per procedures; coordinate documentation and supplier requirements; maintain records.
• Facilities documentation and records management: organize blueprints, permits, project documents, contractor files; ensure retrieval and retention.
• Compliance and regulatory support: assist with PEZA, BFP, DOLE docs and permit applications; monitor license validity.
• Contractor and project coordination: manage contractor docs, access, and approvals; support maintenance and improvement projects.
• Asset and administrative support: custodianship of tools/equipment; process travel authorities and vehicle docs; track facilities assets.
• Operational support and continuous improvement: prepare signage, reports, and communications; seek process improvements.

Skills

MS Office

Excel

Record management

Administrative processing

Data gathering

Attention to detail

Multitasking

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Document management system

Job description

Moog is a performance culture that empowers people to achieve great things. Our people enjoy solving interesting technical challenges in a culture where everyone trusts each other to do the right thing. For you, working with us can mean deeper job satisfaction, better rewards, and a great quality of life inside and outside of work.

Job Title :

Technical Assistant_ Facilities

Reporting To:

Facilities Manager

Work Schedule: Onsite - Baguio City, PH

1. Procurement and Transaction Support

• Process EPRs, RFQs, RFPs, and other Facilities transactions in accordance with established procedures.
• Coordinate required documentation, approvals, quotations, and supplier requirements.
• Maintain accurate transaction records and monitor completion status to support timely execution of Facilities requirements.

2. Facilities Documentation and Records Management

• Maintain organized records of blueprints, government permits, project documents, contractor files, and operational records.
• Ensure timely retrieval, control, and retention of Facilities documentation.
• Support audit readiness through accurate and complete record management practices.

3. Compliance and Regulatory Support

• Support PEZA, BFP, DOLE, and other regulatory documentation and permitting requirements.
• Coordinate permit applications, renewals, and compliance submissions.
• Maintain compliance records and monitor validity of permits, licenses, and certifications.

4. Contractor and Project Coordination

• Coordinate contractor documentation, access requirements, and project related approvals.
• Provide administrative support for Facilities repairs, maintenance activities, and improvement projects.
• Monitor assigned activities and provide status updates as required.

5. Asset and Administrative Support

• Serve as the Facilities Tools and Equipment Custodian and maintain accountability records.
• Process Travel Authorities, Travel Expense Reports, and vehicle-related documentation.
• Maintain records of Facilities assets, equipment, and fleet activities.

6. Operational Support and Continuous Improvement

• Prepare workplace signage, visual aids, reports, and departmental communication materials.
• Support Facilities initiatives, operational requirements, and departmental projects.
• Identify opportunities to improve document management, reporting, and administrative processes.

Experience: Minimum of 3 years of experience in clerical, administrative, procurement, records management, or operational support functions.

Experience in document control, facilities administration, contractor coordination, or compliance documentation is an advantage.

Skills and Competencies:

• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Records and document management.
• Administrative and transaction processing.
• Strong organizational and coordination skills.
• Data gathering and report preparation.
• Attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Familiarity with purchasing, or workflow approval systems is an advantage.