Technical Assistant

Moog Inc.; Baguio; On-site; PHP 240,000 - 360,000; Full time

Job summary

Moog Inc. is seeking a Technical Assistant to support clerical, records management, and operational functions in our Baguio, PH site. You will manage retention files, support procurement via e-PRs, and coordinate inventory activities.

The role requires at least 3 years of relevant experience and a background in business, IT, or related fields. Excellent MS Office skills and strong organizational abilities are essential.

Qualifications

• Graduate of a Business, Information Technology, or related course.
• Minimum of 3 years of experience in clerical, administrative, procurement, records management, or operational support functions.
• Experience in a Manufacturing Environment is preferred.

Responsibilities

• Maintain and organize retention files for the Business Unit.
• Ensure availability, accuracy, and timely retrieval of operational records for compliance and audit readiness.
• Gage Custodian and maintain accountability records for gages and measuring equipment.
• Coordinate issuance, return, storage, and inventory activities.
• Support periodic audits, inventory counts, and calibration-related documentation requirements.
• Process office supply requests and electronic purchase requisitions (e-PRs).
• Prepare, reproduce, and distribute visual materials, presentations, forms, and departmental communications.

Skills

Record management

Administrative support

Data gathering

Education

Bachelor's degree in Business/IT or related

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Moog is a performance culture that empowers people to achieve great things. Our people enjoy solving interesting technical challenges in a culture where everyone trusts each other to do the right thing. For you, working with us can mean deeper job satisfaction, better rewards, and a great quality of life inside and outside of work.
Job Title
Technical Assistant
Reporting To
Manager, Business Unit
Work Schedule
Onsite – Baguio City, PH

• Records Retention and Document Management
• Maintain and organize retention files for the Business Unit.
• Scan production and quality records and submit retention documents to designated repositories.
• Ensure availability, accuracy, and timely retrieval of operational records to support compliance and audit readiness.
• Gage Inventory and Custodianship
• Serve as Gage Custodian and maintain accountability records for assigned gages and measuring equipment for the whole of GBU.
• Coordinate issuance, return, storage, and inventory activities.
• Support periodic audits, inventory counts, and calibration-related documentation requirements.
• Administrative and Procurement Support
• Process office supply requests and electronic purchase requisitions (e-PRs).
• Maintain adequate office supply inventory and coordinate replenishment activities.
• Visual Management and Communication Support
• Prepare, reproduce, and distribute visual materials, presentations, forms, and departmental communications.
• Perform photocopying, printing, laminating, and formatting of operational documents.
• Create and maintain visual management materials supporting production activities.
• Workplace Organization and Visual Controls
• Update baby board formats and production communication boards.
• Maintain workstation labels, identification materials, and other visual controls.
• Support floor marking activities and workplace organization initiatives to sustain visual workplace standards.
• Operational Support and Continuous Improvement
• Monitor and maintain Nonconformance (NC) records, ensuring timely filing, tracking, status monitoring, and availability of documentation to support quality investigations, corrective actions, and audit requirements.
• Maintain accurate records, logs, and departmental reports as required.
• Support continuous improvement, 5S, and other operational initiatives through effective documentation and coordination.
• EHS Administrative Support
• Maintain and regularly update the Operations Muster Location List
• Coordinate, process, and track Personal Protective Equipment (PPE) requests for new or additional man power. Maintiain inventory for PPE’s allocation for non production and regular use. i.e. visitors, OJT

Requirements
Education: Graduate of a Business, Information Technology, or related course

Experience: Minimum of 3 years of experience in clerical, administrative, procurement, records management, or operational support functions.

Experience In a Manufacturing Environment Is Preferred.

Experience in document control, facilities administration, contractor coordination, or compliance documentation is an advantage.

Skills And Competencies

• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Records and document management.
• Administrative and transaction processing.
• Strong organizational and coordination skills.
• Data gathering and report preparation.
• Attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Familiarity with purchasing, or workflow approval systems is an advantage.