Supply Coordination Assistant

TPC Energy Corporation; Taguig; Presencial; PHP 279.000 - 424.000; Jornada completa

Descripción de la vacante

TPC Energy Corporation is seeking a Supply Coordination Assistant to provide administrative and operational support across procurement, logistics, and inventory functions. You will work closely with suppliers and internal departments to ensure timely delivery of materials and accuracy of records.

The role emphasizes organization, proactive task management, and adherence to company procurement policies. Collaboration with several departments is essential for efficient operations.

Formación

• Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, or related field.
• 1–3 years in procurement, purchasing, logistics, or supply coordination.
• Experience in Oil & Gas, Energy, Manufacturing, or Industrial sector is a plus.
• Familiarity with POs, RFQs, delivery documents, and supplier invoices.
• Proficient in Microsoft Office suite; ERP experience is an advantage.

Responsabilidades

• Coordinate purchasing activities and RFQs per company policies.
• Monitor purchase orders and ensure timely delivery of goods and services.
• Maintain procurement records and supplier communications.
• Coordinate delivery planning with suppliers, logistics providers, and internal teams.
• Assist inventory monitoring and stock reconciliation activities.
• Support Finance with supplier invoices and payment documentation.
• Ensure compliance with procurement controls and procedures.

Conocimientos

Organizational skills

Coordination

Attention to detail

Documentation accuracy

Communication & interpersonal

Follow-up & time management

Multitasking & prioritization

Proactive & reliable

Educación

Bachelor's degree in Business Administration or related field

Herramientas

Microsoft Office (Excel, Word, Outlook)

ERP / procurement management systems

Descripción del empleo

SUPPLY COORDINATION ASSISTANT

Job Description

The Supply Coordination Assistant provides administrative and operational support to the Supply Chain and Procurement functions of TPC Energy Corporation. The role is responsible for coordinating purchasing activities, monitoring orders and deliveries, maintaining procurement records, and liaising with suppliers and internal departments to ensure the timely and efficient delivery of goods and services.

The successful candidate must be organized, detail-oriented, proactive, and capable of handling multiple tasks while ensuring compliance with company procurement policies and procedures.

Key Responsibilities

1. Procurement and Purchasing Coordination

• Assist in processing purchase requisitions and purchase orders in accordance with company procurement policies and procedures.

• Coordinate with suppliers and vendors regarding quotations, product availability, pricing, delivery schedules, and other purchasing requirements.

• Prepare and consolidate requests for quotations (RFQs) and assist in evaluating supplier quotations.

• Monitor the status of purchase orders and follow up with suppliers to ensure timely delivery of goods and services.

• Maintain proper documentation of purchasing transactions and supplier communications.

2. Logistics and Delivery Coordination

• Coordinate the delivery and receipt of materials, equipment, supplies, and other purchased items.

• Monitor shipment and delivery schedules and ensure that concerned departments are informed of delivery status.

• Liaise with suppliers, logistics providers, and internal stakeholders to address delivery delays, discrepancies, and other supply-related concerns.

• Assist in coordinating transportation and logistics requirements as necessary.

• Ensure that delivery documents and supporting records are properly maintained.

3. Inventory and Stock Monitoring

• Assist in monitoring inventory levels and replenishment requirements.

• Coordinate with concerned departments and warehouse personnel to ensure the availability of required materials and supplies.

• Monitor stock movements and assist in maintaining accurate inventory records.

• Help identify potential shortages, excess stocks, and slow-moving items.

• Assist in conducting periodic inventory checks and reconciliations.

4. Supplier and Vendor Coordination

• Maintain an updated database of accredited suppliers and service providers.

• Coordinate with suppliers regarding documentation, accreditation requirements, quotations, and delivery concerns.

• Assist in monitoring supplier performance in terms of quality, pricing, responsiveness, and delivery reliability.

• Maintain professional working relationships with suppliers and internal stakeholders.

5. Documentation and Administrative Support

• Prepare and maintain procurement reports, purchase order monitoring sheets, delivery records, and other supply-related documents.

• Ensure proper filing and safekeeping of procurement and logistics documentation.

• Assist in monitoring outstanding purchase orders, pending deliveries, and invoice processing.

• Coordinate with Finance and Accounting regarding supplier invoices and payment documentation.

• Provide administrative support for procurement activities, audits, and internal reporting requirements.

6. Compliance and Process Improvement

• Ensure that purchasing and supply coordination activities comply with company policies, procedures, and approval processes.

• Support the implementation of procurement controls and documentation requirements.

• Identify opportunities to improve purchasing, inventory monitoring, and supply coordination processes.

• Perform other related duties and responsibilities as may be assigned by the immediate supervisor.

Qualifications and Experience

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Operations Management, or a related field.

• At least 1-3 years of relevant experience in procurement, purchasing, logistics, inventory management, or supply chain coordination.

• Experience in the Oil and Gas, Energy, Manufacturing, or Industrial sector is an advantage.

• Knowledge of purchasing processes, supplier coordination, inventory monitoring, and logistics operations.

• Familiarity with purchase orders, requests for quotations, delivery documents, and supplier invoices.

• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.

• Experience using ERP or procurement management systems is an advantage.

Skills and Competencies

• Strong organizational and coordination skills.

• Excellent attention to detail and accuracy in handling documents and transactions.

• Good communication and interpersonal skills.

• Strong follow-up and time management skills.

• Ability to multitask and prioritize work effectively.

• Proactive, dependable, and results-oriented.

• Ability to work independently and collaboratively with different departments.

• High level of integrity and commitment to company policies and procedures.

Why Join TPC Energy Corporation?

Be part of a dynamic energy company where you can develop your career in supply chain management, procurement, and logistics while contributing to efficient business operations.