Officer - Procurement

Okada Manila; Metro Manila; On-site; PHP 800,000 - 1,100,000; Full time

Job summary

Okada Manila is seeking an experienced Procurement Manager to oversee sourcing, vendor accreditation, and contract implementation within the division. You will lead supplier evaluation, price negotiations, and ensure compliance with the quality management system.

This role requires a Bachelor's degree (engineering preferred) and at least 3 years in supply chain or procurement. You will coordinate RFQs/RFPs, manage budgets, and drive on-time delivery with proper documentation.

Qualifications

• Bachelor's degree in any field; engineering preferred.
• At least 3 years in supply chain, procurement, logistics or distribution.
• Strong leadership and negotiation capabilities.

Responsibilities

• Implements the division's quality management system for vendors and teams.
• Sources vendors and endorses for accreditation to improve supplier quality.
• Receives and processes sourcing requests and prepares budget estimates.
• Conducts bid/tender processes and evaluates quotes against specs.
• Ensures on-time delivery and proper documentation.

Skills

People Management

Performance Management

Coaching Skills

Microsoft Office

Procurement Systems

Needs Analysis

Category Management

Sourcing Strategy

Procurement Process

Supplier Evaluation

Negotiation Skills

Contract Implementation

Supplier Management

Education

Bachelor's Degree

Engineering preferred

Tools

Microsoft Office

Procurement Systems

Job description

• Implements the division's quality management system – to vendors, business units, and team members.
• Adheres to government and company rules and regulations.
• Sources vendors and endorses for accreditation to improve supplier quality and pool.
• Receives assigned sourcing request and provides commercial estimate for budgetary purposes.
• Receives final sourcing request to proceed with procurement activities.
• Facilitates request for quote or request for proposal.
• Evaluates quotes and proposals and ensures compliance to technical specification, negotiations, commercial terms and conditions.
• Prepares the bid tabulation document following the approval matrix and provides recommendation.
• Coordinates the settlement of both Deliberation & Planning (DP) and Execution Ringi with the business unit.
• Requests for item creation, deletion or update.
• Converts purchase request to purchase order or blanket purchase orders.
• Secures approval to issue Letter of Award if necessary.
• Endorses transaction to contract management for contract drafting, review and execution for transactions needing contract.
• Ensures that requested product or services are delivered on time, complete, within specifications and sufficient and correct documentation.
• Complies with division's quality management system – policy, procedure, guidelines, forms and work instruction and proposes improvement for better efficiency and effectiveness.
• Delivers project on time and within desired results and provides required reports for the assigned projects or commodities.
• Serves as interlocutor between the vendor and the end-user or business unit.
• Provides support in the supplier evaluation, corrective & preventive action or disputes.
• Handles strategic sourcing projects, urgent purchases and other critical transactions as assigned.
• Takes responsibility for any commodity or services assigned as deemed fit by the Management.
• Performs other duties and responsibilities that may be assigned by the Management.

KEY PERFORMANCE INDICATORS:

• Procurement savings achieved through effective negotiations.
• Cycle time from request to bid tab approval.
• Cycle time from approved purchase request to approved purchase order.
• Line fill rate.
• Productivity.
• Compliance to company rules and regulations, quality management system, and introduce and implement process improvements.

II. JOB SPECIFICATIONS:

Educational Requirement:

• Bachelor's Degree in any degree program, preferably in Engineering.

Experience Requirement:

• At least 3 years' experience in supply chain, procurement, logistics or distribution.

Skills and Attributes

Leadership Skills:

• People and Performance Management.
• Motivational and coaching skills.

Technical Skills:

• Proficient in Microsoft Office Suite.
• Knowledgeable of Procurement Systems.
• Proficient in Business Unit/Division Needs Analysis, Category Management, Sourcing Strategy and Development, Procurement Process Management, Supplier Evaluation and Selection, Negotiation Types, Process and Principles, Contract Implementation, and Supplier Management.

Other Qualifications:

• Ability to interpret relevant information when presented with ambiguous and complex tasks.
• Ability to assess risk and manage complicated task.
• Ability to stay optimistic even when there is a setback, respectfully handle difficult individuals, and make sound decisions when faced with uncertainties.
• Ability to demonstrate passion and enthusiasm for work and confidence in the organization and its vision, products and services it offers to others.
• Ability to demonstrate desire to learn and adapt a growth mindset.