Supply Chain Associate/Purchasing Associate (Food and Beverage)

VERA Security, Inc.; Malabon; On-site; PHP 240,000 - 420,000; Full time

Job summary

The Supply Chain Associate at Fredley Group of Companies provides operational and administrative support in procurement, inventory monitoring, logistics coordination, and documentation to ensure smooth flow of goods across commissaries and brands. The role emphasizes accuracy, timeliness, and regulatory compliance across supply chain activities.

The ideal candidate holds a degree in SCM or related field with 1–2 years in supply chain operations or internships, proficiency in MS Office and ERP

Qualifications

• Bachelor's degree in SCM/Business Admin/Industrial Eng or related field.
• 1–2 years in supply chain, inventory, logistics, or procurement; food/manufacturing preferred.
• Fresh graduates with internship experience welcome.
• Proficient in MS Office and ERP systems.
• Strong organizational, communication, and analytical skills.
• Detail-oriented and able to multitask in a fast-paced environment.

Responsibilities

• Assist in processing Purchase Requests (PRs) and Purchase Orders (POs) with suppliers and internal departments.
• Conduct basic sourcing and canvassing to obtain competitive quotations.
• Monitor order status and ensure timely delivery of materials and supplies.
• Assist in monitoring stock levels of raw materials, packaging, and finished goods.
• Coordinate with the warehouse team for receiving, releasing, and recording inventory movements.
• Help conduct periodic physical counts and reconcile discrepancies in records.
• Support scheduling and tracking of deliveries to commissary and store locations.
• Prepare and verify delivery documents such as DRs, pull-out slips, and receiving reports.
• Communicate with logistics partners and internal teams to ensure timely and accurate dispatches.
• Maintain organized records of procurement, inventory, and logistics transactions.
• Prepare and submit regular reports and summaries for management review.
• Ensure accuracy and completeness of all supply chain documentation for audit purposes.
• Work closely with the Procurement, Warehouse, and Production teams to align schedules and material requirements.
• Support initiatives for process improvement, cost-efficiency, and service quality.

Skills

Strong organizational skills

Analytical skills

Communication skills

Education

Bachelor's Degree in Supply Chain Management, Business Administration, Industrial Engineering, or related field

Tools

MS Excel

MS Word

ERP systems

Job description

Supply Chain Associate/Purchasing Associate (Food and Beverage)

• Full-time

About Fredley Group of Companies

We are a food and restaurant service established in 2014 by one of the youngest entrepreneurs in the Philippines, Avin Ong. We are a Philippine-based master franchise of more than 205 restaurants and cafes nationwide. These brands include Macao Imperial Tea, New York Fries and Dips, Nabe Japanese Izakaya and Hotpot, Mitasu Yakiniku, Liang Crispy Roll and Kenangan Coffee.

For more details, please check our website at www.fredleygroup.com and follow us on our LinkedIn page at https://www.linkedin.com/company/fredley-group-of-companies/.

Job Summary

The Supply Chain Associate is responsible for providing operational and administrative support in the day-to-day activities of the Supply Chain Department which includes assisting in procurement, inventory monitoring, logistics coordination, and documentation to ensure efficient flow of goods and materials within the commissary and across Fredley Group brands. The role helps maintain accuracy, timeliness, and compliance in all supply chain processes.

Key Responsibilities

• Assist in processing Purchase Requests (PRs) and Purchase Orders (POs) in coordination with suppliers and internal departments.
• Conduct basic sourcing and canvassing to obtain competitive quotations.
• Monitor order status and ensure timely delivery of materials and supplies.
• Assist in monitoring stock levels of raw materials, packaging, and finished goods.
• Coordinate with the warehouse team for receiving, releasing, and recording inventory movements.
• Help conduct periodic physical counts and reconcile discrepancies in records.
• Support the scheduling and tracking of deliveries to commissary and store locations.
• Prepare and verify delivery documents such as DRs, pull-out slips, and receiving reports.
• Communicate with logistics partners and internal teams to ensure timely and accurate dispatches.
• Maintain organized records of procurement, inventory, and logistics transactions.
• Prepare and submit regular reports and summaries for management review.
• Ensure accuracy and completeness of all supply chain documentation for audit purposes.
• Work closely with the Procurement, Warehouse, and Production teams to align schedules and material requirements.
• Support initiatives for process improvement, cost-efficiency, and service quality.

Qualifications

• Bachelor's Degree in Supply Chain Management, Business Administration, Industrial Engineering, or related field.
• At least 1–2 years of experience in supply chain, inventory, logistics, or procurement (experience in the food or manufacturing industry is an advantage).
• Fresh Graduates with internship experience related to the role are welcome to apply.
• Proficient in Microsoft Office (Excel, Word) and inventory or ERP systems.
• Strong organizational, communication, and analytical skills.
• Detail-oriented, proactive, and able to handle multiple tasks in a fast-paced environment.