Supply Chain Assistant (Billing & Project)

We Search @ Searchers & Staffers Corp.; Taguig; On-site; PHP 334,800 - 446,400; Full time

Job summary

A recruitment agency in the Philippines is looking for a Supply Chain Assistant specializing in billing and project management. The role involves preparing vendor invoices, verifying billing accuracy, and collaborating with various teams to ensure smooth operations. Candidates must hold a bachelor's degree and possess 1-3 years of experience in logistics or billing. Proficiency in Microsoft Excel and strong attention to detail are required. The position is on-site in Taguig, offering a full-time contract.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Accounting or related field.
• 2-3 years experience in billing, logistics or admin support.
• Knowledge of invoicing procedures and logistics documentation.

Responsibilities

• Prepare and process vendor invoices based on approved rates.
• Verify billing accuracy against delivery records.
• Coordinate with teams for billing validation.

Skills

Attention to detail

Communication skills

Microsoft Excel

Logistics knowledge

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office

Job description

Supply Chain Assistant (Billing & Project)

We Search @ Searchers & Staffers Corp.

On-site - Taguig 1-3 Yrs Exp Bachelor Full-time

Job Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Accounting or related field
• 2-3 years experience in billing, logistics or admin support (general)
• Knowledge of invoicing procedures and logistics documentation
• Proficient in Microsoft Excel and MS Office
• Strong attention to detail and accuracy
• Good communication and coordination skills
• Ability to work under deadlines
• Amenable to report to work in BGC Taguig office

Job Description

• Prepare and process vendor invoices based on approved rates and contracts.
• Verify billing accuracy against delivery records and service agreements.
• Coordinate with operations, warehouse, and transport teams for billing validation
• Ensure timely billing submission to Finance or Accounting team
• Track project-related documentation and cost records.
• Maintain organized records of shipments, billing documents, and project files
• Assist in payment follow-ups and reconciliation with Finance
• Support reporting and compliance documentation
• Track and record all incoming POD.
• File all POD basis customer / client records per year.

Billing Management and POD Filing

• Review and validate billing report vs the accrual submitted.
• Ensure invoices reflect correct rates and approved charges
• Monitor billing discrepancies and resolve within agreed timeline
• Maintain billing tracker for monitoring status and collections
• Prepare weekly/monthly billing reports

Proof of Delivery (POD) Filing

• Collect and verify signed PODs from drivers and transport providers or from the 3PL or Logistics Provider (KPLI, FAST and CEL, GAC,)
• Ensure POD completeness (signature, date, stamp when required)
• Digitally scan and archive PODs – through our shared file folder.
• Maintain organized physical and electronic filing system