URGENT - Supply Chain Associate (Billing & Project)

We Search @ Searchers & Staffers Corp.; Taguig; On-site; PHP 334,800 - 446,400; Full time

Job summary

A recruitment firm is looking for a Supply Chain Associate in Taguig, focusing on billing and project documentation. The ideal candidate should have a bachelor's degree in a relevant field and 1-3 years of experience in billing and logistics. Responsibilities include processing invoices, coordinating with various teams, ensuring accuracy in billing, and maintaining organized documentation. This is a full-time, on-site position, offering a dynamic work environment.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, or related field.
• 2-3 years experience in billing, logistics, or admin support.
• Knowledge of invoicing procedures and logistics documentation.

Responsibilities

• Prepare and process vendor invoices based on approved rates.
• Coordinate with operations for billing validation.
• Track project-related documentation and cost records.

Skills

Attention to detail

Communication skills

Coordination skills

Microsoft Excel

Logistics knowledge

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Job description

URGENT - Supply Chain Associate (Billing & Project)

We Search @ Searchers & Staffers Corp.

On-site - Taguig | 1-3 Years Experience | Bachelor’s Degree | Full-time

Job Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, Accounting or related field
• 2-3 years experience in billing, logistics or admin support (general)
• Knowledge of invoicing procedures and logistics documentation
• Proficient in Microsoft Excel and MS Office
• Strong attention to detail and accuracy
• Good communication and coordination skills
• Ability to work under deadlines
• Amenable to report to work in BGC Taguig office

Job Description

• Prepare and process vendor invoices based on approved rates and contracts.
• Verify billing accuracy against delivery records and service agreements.
• Coordinate with operations, warehouse, and transport teams for billing validation.
• Ensure timely billing submission to Finance or Accounting team.
• Track project-related documentation and cost records.
• Maintain organized records of shipments, billing documents, and project files.
• Assist in payment follow-ups and reconciliation with Finance.
• Support reporting and compliance documentation.
• Track and record all incoming POD.
• File all POD basis customer / client records per year.
• Review and validate billing report vs the accrual submitted.
• Ensure invoices reflect correct rates and approved charges.
• Monitor billing discrepancies and resolve within agreed timeline.
• Maintain billing tracker for monitoring status and collections.
• Prepare weekly/monthly billing reports.

Proof of Delivery (POD) Filing

• Collect and verify signed PODs from drivers and transport providers or from the 3PL or Logistics Provider (KPLI, FAST, CEL, GAC).
• Ensure POD completeness (signature, date, stamp when required).
• Digitally scan and archive PODs through our shared file folder.
• Maintain organized physical and electronic filing system.