Subcontracts Administrator

AECOM; Taguig; On-site; PHP 550,000 - 850,000; Full time

Job summary

AECOM in Manila is seeking a procurement professional to support Source to Pay activities for subcontracting and procurement across projects. You will handle simple to medium subcontracting tasks, manage supplier performance, and ensure compliance while driving value for the project team.

Responsibilities include following policies, preparing RFIs/RFPs/RFQs, issuing purchase orders, negotiating terms, maintaining documentation, and building stakeholder relations to optimize procurement outcomes.

Qualifications

• Bachelor’s degree with 2+ years in engineering, procurement, or construction environments
• Experience in multi-location, project-based environments
• Ability to understand subcontracting and procurement terminology
• Experience in managing supplier relationships and procurement processes

Responsibilities

• Follow procurement policies and procedures.
• Develop understanding of subcontracting terminology.
• Foster relationships internally with stakeholders and externally with suppliers.
• Present the subcontracting and procurement process to stakeholders.
• Assist the business when projects depart from basic procurement principles.
• Communicate effectively and resolve conflicts to drive supply management decisions.
• Perform subcontracting and procurement functions.
• Assist with procurement systems and tools.

Skills

Procurement planning

Market analysis

Supplier relationship

Subcontract management

Purchasing

Education

Bachelor’s degree

Tools

Oracle/SAP

Coupa

Microsoft 365

SharePoint

Adobe Acrobat

Job description

Job Description

The role is part of the Source to Pay Team in Manila. The role is responsible for handling simple to medium subcontract activities and providing procurement support to the AECOM project team, managing supplier relationships and performance while driving compliance and delivering strategic value.

Responsibilities

• Follow and enforce procurement related policies and procedures.
• Develop understanding of subcontracting terminology.
• Foster relationships internally with stakeholders and externally with suppliers and other groups.
• Present the subcontracting and procurement process to stakeholders in an effective manner.
• Assist the business when projects depart from basic procurement principles.
• Communicate effectively, resolve conflicts, solve problems, and make efficient and effective supply management decisions.
• Perform subcontracting and procurement functions.
• Develop understanding of procurement systems and tools.
• Assist with preparation and solicitation of Requests for Information (RFI), Requests for Proposal (RFP) and Requests for Quotation (RFQ) for all services and goods.
• Prepare and execute purchase orders and subcontracts.
• Negotiate deviations from company terms and conditions and minimum insurance requirements.
• Maintain subcontract and procurement documentation.
• Contact subcontractors for timely submission of proposals and clarifications.

Technology

• Oracle/SAP
• Coupa
• Microsoft 365 Suite
• SharePoint
• Adobe Acrobat

Procurement Skills

• Procurement Project Planning & Management
• Market Analysis
• Supply Chain Prequalification
• Competitive Tenders
• Price Analysis
• Program/Project Risk Management
• Subcontract Management
• Purchasing
• Accounts Payable
• Supplier Relationship Management
• Supplier Performance Management

Minimum Requirements

• Bachelor’s degree and two or more years of related experience in engineering, procurement, and/or construction environments in a multi‑location, project‑based industry.

Preferred Qualifications

• Two or more years of experience in engineering, procurement, and construction within a multi‑location, project‑based industry.
• Experience in subcontracting or other procurement functions.
• Ability to understand subcontracting and procurement terminology.
• Competency to perform subcontracting and procurement management functions.
• Experience in managing tactical and strategic supplier relationships.
• Analytical abilities.
• Intermediate computer skills and ability to use procurement systems, proficient in Microsoft Word, Excel, Adobe Acrobat and PowerPoint.

Attributes

• Ability to effectively communicate and collaborate within a varied audience and internal and external customers; ability to confidently present to senior business leaders.
• Ability to maintain good customer relationships and initiate ways to improve customer support experience.
• Attention to detail: thorough and meticulous in completing assigned tasks and proposing ways to prevent or eliminate errors and issues.
• Problem solving: ability to identify and resolve moderate and complex issues by applying best practices and technical expertise and recommend solutions for unique scenarios; drive improvements.
• Highly flexible in a fast‑paced, growing environment; open‑minded self‑starter with strong adaptability and improvisation skills.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.