Strategic Operations Executive Assistant

MSpectrum Inc.; Pasig; On-site; PHP 600,000 - 1,000,000; Full time

Job summary

MSpectrum Inc. seeks an experienced Executive Assistant/PMO professional to support the COO and the executive committee. You will coordinate strategy, planning, and performance management across Operations, Design & Engineering, and Quality Assurance, aligning plans with corporate goals.

You will manage the COO’s calendar, draft memos, prepare decision briefs, and maintain dashboards (Excel/Power BI). Effective communication in English and Filipino, stakeholder coordination, and a bias for

Qualifications

• Bachelor’s degree required; experience as EA to C-level or PMO preferred.
• 5+ years in executive support, operations coordination, or similar roles in energy/infra/tech environments.
• Advanced MS 365 (Outlook, PowerPoint, Excel), Teams/SharePoint; dashboards (Power BI) a plus.
• Excellent English and Filipino business writing; skilled in minute-taking and memo drafting.
• High integrity, stakeholder management, and ability to work extended hours as needed.

Responsibilities

• Support annual business planning, budgeting, and OKRs for Operations; consolidate inputs from multiple functions.
• Prepare executive briefs, decks, talks points, and decision memos for COO and ManCom.
• Maintain COO initiative roadmap and track value/impact metrics.
• Coordinate planning cadence and ensure SLA-aligned decisions with leaders and vendors/consultants.
• Build and maintain a central milestone/risk dashboard (Excel/Power BI).
• Manage COO calendar, inbox, travel/logistics, and gatekeeping; draft memos and MOAs for signature.
• Coordinate readiness for audits/site reviews (HSE, QMS/ISO) with proper documentation.
• Represent the COO in meetings and provide timely readouts and action registers.

Skills

Executive support

Stakeholder management

Project coordination

Executive storytelling

English writing

Urgency-driven

Education

Bachelor's degree in Business, Engineering, Economics, or related field

Tools

MS 365

Power BI

SharePoint

DocuSign/Adobe Sign

Job description

MSpectrum Inc. seeks an experienced Executive Assistant/PMO professional to support the COO and the executive committee. You will coordinate strategy, planning, and performance management across Operations, Design & Engineering, and Quality Assurance, aligning plans with corporate goals.

You will manage the COO’s calendar, draft memos, prepare decision briefs, and maintain dashboards (Excel/Power BI). Effective communication in English and Filipino, stakeholder coordination, and a bias for