Strategic Executive Assistant to the Managing Director

Iph Inc; Philippines; On-site; PHP 480,000 - 800,000; Full time

Job summary

Iph Inc in the Philippines is seeking an experienced Executive Assistant to support the Managing Director. You will proactively plan, organize, and manage administrative tasks, prioritise workload, and ensure timely progression of activities.

Responsibilities include calendar and inbox management, coordinating meetings and travel, preparing meeting minutes and reports, handling expense claims, and presenting high-quality documentation using MS Office.

Qualifications

• 5+ years of experience in a similar role.
• Advanced skills with Microsoft Office Suite: Outlook, Word, Excel and PowerPoint.
• Strong written and verbal communication skills.
• Strong financial and business acumen and the ability to use this skill to effectively support reporting requirements.
• Exceptional time management with multi-tasking ability and high attention to detail.

Responsibilities

• Provide executive level support to the Managing Director including calendar and inbox management.
• Coordinate meetings and events and prepare rooms, agendas and papers for attendees.
• Prepare minutes of meetings and circulate documents to relevant parties.
• Coordinate and collate documentation for Board and other meetings.
• Manage the preparation, collation and distribution of PowerPoint presentations.
• Coordinate and manage travel and accommodation arrangements for the Managing Director.
• Support reporting requirements with financial and business acumen and track deadlines.
• Process expense claims and credit card reconciliations for the Managing Director.
• Handle delegated authority/approvals at the Managing Director's discretion.
• Gather information from stakeholders and conduct analysis to assist in goals and objectives.
• Prepare high-standard documentation using MS Office and perform other duties as required.

Job description

Iph Inc in the Philippines is seeking an experienced Executive Assistant to support the Managing Director. You will proactively plan, organize, and manage administrative tasks, prioritise workload, and ensure timely progression of activities.

Responsibilities include calendar and inbox management, coordinating meetings and travel, preparing meeting minutes and reports, handling expense claims, and presenting high-quality documentation using MS Office.