Strategic Executive Assistant to Robotics & AI Leaders

XDOF; San Mateo; On-site; PHP 670,000 - 1,339,000; Full time

Job summary

XDOF is seeking an Executive Assistant to empower the CEO and senior leadership by organizing priorities, calendars, and communications. This role involves discreet handling of sensitive information and coordinating travel, meetings, and critical logistics.

You will use AI tools to streamline routine tasks, support company planning, and help leadership run meetings and events. A fast-paced, high-agency environment awaits. Mandarin fluency is required.

Qualifications

• Experience supporting senior executives, founders, or leadership teams.
• High agency: ownership, anticipation, and follow-through.
• Excellent judgment and confidentiality in sensitive information.
• Clear, concise communication across functions and levels.
• Fluency in Mandarin is required.

Responsibilities

• Manage CEO calendars, emails, Slack, and information flow.
• Coordinate communications, travel, and logistics with discretion.
• Prepare meetings, capture decisions, and drive follow-through.
• Leverage AI and lightweight systems to speed up executives' work.
• Support planning, leadership meetings, events, and onboarding as needed.

Skills

Executive support

Calendar management

Communication

Discretion

Mandarin fluency

Tools

Slack

Email

Scheduling software

Job description

XDOF is seeking an Executive Assistant to empower the CEO and senior leadership by organizing priorities, calendars, and communications. This role involves discreet handling of sensitive information and coordinating travel, meetings, and critical logistics.

You will use AI tools to streamline routine tasks, support company planning, and help leadership run meetings and events. A fast-paced, high-agency environment awaits. Mandarin fluency is required.