Strategic Executive Assistant to Global Leaders

AECOM; Taguig; Hybrid; PHP 600,000 - 900,000; Full time

Job summary

AECOM Executive Assistant II seeks a highly discrete, proactive professional to support senior executives with calendar management, communications, travel, and event coordination across global teams.

You will draft briefing materials, manage complex schedules, coordinate vendors and budgets, and drive improvements in EA operations while maintaining confidentiality and professionalism.

Qualifications

• Bachelor’s Degree or 6+ years of equivalent experience.
• Strong experience with MS 365 (Word, Excel, Outlook, PowerPoint) required.
• Demonstrated ability to work in a fast-paced environment with discretion.
• Excellent interpersonal, organizational, and communication skills.
• Experience drafting reports and managing multiple priorities.

Responsibilities

• Manage high-volume and dynamic calendars for senior leaders; resolve conflicts with executive judgment.
• Serve as primary liaison with internal and external stakeholders; draft and screen communications.
• Oversee international/domestic travel for executives and arrange itineraries with contingency planning.
• Organize executive meetings, board reviews, and cross-regional workshops; prepare briefing materials.
• Manage expense workflows, budgets, and procurement-related approvals with scrutiny.
• Develop confidential executive documents and decision memos for leadership decisions.
• Coordinate vendor onboarding, contracts, and invoice disputes with Legal and Finance.
• Plan VIP visits, including itineraries, security needs, and cross-functional coordination.
• Draft internal communications, talking points, newsletters, and team updates for global distribution.
• Identify improvements in EA operations and pilot new tools for knowledge sharing.
• Support confidential projects such as reorganizations with utmost integrity.

Skills

Calendar management

Communication

Executive coordination

Discretion & confidentiality

Travel planning

Education

Bachelor’s Degree or +6 years equivalent experience

Tools

MS 365 suite

SharePoint

Job description

AECOM Executive Assistant II seeks a highly discrete, proactive professional to support senior executives with calendar management, communications, travel, and event coordination across global teams.

You will draft briefing materials, manage complex schedules, coordinate vendors and budgets, and drive improvements in EA operations while maintaining confidentiality and professionalism.