Strategic Executive Assistant to C-Suite & Legal Team

INGCOPH TRADERS INC.; Caloocan; On-site; PHP 420,000 - 600,000; Full time

Job summary

INGCO PH TRADERS INC. is seeking an experienced Executive Assistant to support top management with calendar management, document preparation, and confidential file handling.

The role involves coordinating with department heads, preparing strategic materials, and managing travel and engagements. The ideal candidate has a legal background or JD, 3+ years of executive support experience, and strong organizational and communication skills.

Qualifications

• Bachelor's degree in Legal Management, Political Science, Business Admin, or related field.
• Law degree/Juris Doctor or legal background highly preferred.
• At least 3 years of experience as an Executive Assistant or similar role.
• Experience supporting senior executives or top management is an advantage.
• Strong understanding of corporate and legal concepts; contract review experience is a plus.
• Excellent written and verbal communication; highly organized and discreet.

Responsibilities

• Manage and coordinate the Executive's calendar, appointments, meetings, and engagements.
• Prepare agendas, presentations, reports, minutes, and other executive documents.
• Monitor and follow up on action items and deadlines assigned by the Executive.
• Coordinate with department heads on matters requiring Executive attention.
• Draft correspondence, memoranda, notices, and other business communications.
• Organize confidential executive files and maintain records.
• Assist in preparing management reports and business materials.
• Coordinate meetings, travel arrangements, and other executive requirements.
• Screen and prioritize communications addressed to the Executive.
• Conduct basic legal research and summarize relevant laws and issues.
• Monitor corporate compliance requirements and regulatory deadlines.
• Coordinate with external lawyers and legal service providers when needed.
• Monitor pending legal matters and escalate as appropriate.

Skills

Executive support

Time management

Attention to detail

Discretion

Verbal communication

Education

Bachelor's degree in Legal Management, Political Science, Business Admin, or related field

Law degree/Juris Doctor or legal background

Tools

Microsoft Office

Google Workspace

Job description

INGCO PH TRADERS INC. is seeking an experienced Executive Assistant to support top management with calendar management, document preparation, and confidential file handling.

The role involves coordinating with department heads, preparing strategic materials, and managing travel and engagements. The ideal candidate has a legal background or JD, 3+ years of executive support experience, and strong organizational and communication skills.