Impactful Administrative Coordinator: CRM & Ops Support

NightOwl Consulting Philippines Inc.; Philippines; On-site; PHP 223,200 - 502,200; Full time

Benefits offered by this job

HMO on Day 1

Government-mandated benefits

Performance incentives

Quarterly company events

In-depth training

Great HR experience

De minimis allowance

Equipment and software provided

Job summary

NightOwl Consulting Philippines Inc. is seeking an Administrative Coordinator to support operations in the back office. The role requires strong organization, time management, and clear communication to manage emails, calendars, voicemails, and client appointments.

You will compile daily and monthly reports, maintain lead tracking spreadsheets, and handle weekly office orders and expense documentation. CRM updates and PTO calendar management are also part of the duties.

Qualifications

• Experience in an administrative or coordinator role, in a fast‑paced setting.
• Excellent organizational skills and time management for multiple tasks.
• Strong written and verbal communication, with attention to detail.
• Proficiency in Microsoft Office Suite and calendar management.
• Ability to work independently and collaborate with team members.

Responsibilities

• Email management: monitor, respond, and file correspondence.
• Calendar management: schedule appointments and reminders.
• Manage voicemails and forward urgent messages to the right people.
• Assist in scheduling client meetings and coordinate availability.
• Prepare and distribute daily/monthly reports to stakeholders.
• Maintain and update lead tracking spreadsheets with current info.
• Order weekly office supplies and track delivery timelines.
• Assist with expense reports and weekly timecard entry.
• Create realtor lists for Loan Officers and maintain CRM data.
• Develop monthly PTO calendar and monitor employee availability.

Skills

Organizational skills

Time management

Communication

MS Office

Calendar management

Data entry

Independent worker

Team collaboration

Job description

NightOwl Consulting Philippines Inc. is seeking an Administrative Coordinator to support operations in the back office. The role requires strong organization, time management, and clear communication to manage emails, calendars, voicemails, and client appointments.

You will compile daily and monthly reports, maintain lead tracking spreadsheets, and handle weekly office orders and expense documentation. CRM updates and PTO calendar management are also part of the duties.