Strategic Executive Assistant for Property Ops

Staffright; Metro Manila; On-site; PHP 2,632,000 - 4,135,000; Full time

Benefits offered by this job

Competitive compensation

Medical insurance

Paid time off & sick leave

Elite VA recognition program

Job summary

StaffRight is seeking a highly organized Executive Assistant to support a fast-moving executive in the property management industry. You will handle calendar management, email, meeting coordination, and administrative tasks across multiple properties.

You will coordinate with property managers, tenants, vendors, and contractors, maintain property data in AppFolio/Buildium/Propertyware, and ensure confidentiality while anticipating needs.

Qualifications

• Minimum 3 years of experience as an Executive Assistant, Personal Assistant, or similar support role.
• Experience supporting senior executives, founders, or business owners preferred.
• Excellent written and verbal English communication skills.
• Proficiency in Appfolio, Buildium, Propertyware or other property management software and platforms, Project management tools, Google Workspace, calendar management tools, and communication platforms such as Slack/WhatsApp/Teams or similar.
• Highly organized with strong attention to detail and ability to manage multiple priorities simultaneously.
• Proactive, dependable, and able to anticipate needs with minimal supervision.
• Willing and able to provide flexibility for occasional overtime, weekend work, or extended hours when required.
• Available to work in US time zones
• Available to start within 2 weeks from job offer
• Comfortable in using time-trackers (e.g. Time Doctor)
• Own laptop/desktop, noise-cancelling headphones, and webcam
• Reliable internet connection (at least 50 Mbps)
• Available backup equipment in cases of power and internet outages

Responsibilities

• Support day-to-day property management operations and administrative tasks across properties.
• Coordinate with property managers, tenants, vendors, and contractors to track requests and actions through completion.
• Maintain property data using AppFolio, Buildium, Propertyware, or similar platforms.
• Manage executive calendar, inbox, scheduling, meetings, and correspondence.
• Track priorities, deadlines, and projects while supporting related initiatives.
• Ensure confidentiality and anticipate needs with minimal supervision.

Skills

Executive support

Time management

Communication

Organizational skills

Proactive

Multi-tasking

Discretion

Tools

AppFolio

Buildium

Propertyware

Google Workspace

Slack

WhatsApp

Teams

Time Doctor

Job description

StaffRight is seeking a highly organized Executive Assistant to support a fast-moving executive in the property management industry. You will handle calendar management, email, meeting coordination, and administrative tasks across multiple properties.

You will coordinate with property managers, tenants, vendors, and contractors, maintain property data in AppFolio/Buildium/Propertyware, and ensure confidentiality while anticipating needs.