Strategic Executive Assistant

Hammerjack Pty Ltd; Philippines; On-site; PHP 893,000 - 1,339,000; Full time

Benefits offered by this job

Sign-on bonus

Job summary

Emapta Philippines is seeking a Strategic Executive Assistant to support senior executives across high-priority initiatives, engagements, and commitments. You will enable clarity and confidence by managing calendars, communications, and complex schedules while maintaining discretion and strategic partnership.

Based onsite in Makati for six months with a path to hybrid work, you will use Microsoft 365 tools, PowerPoint, and Power BI to prepare executive materials, dashboards, and reports in a

Qualifications

• At least 5 years of experience supporting senior executives.
• Discretion, sound judgment, and executive partnership are essential.
• Proficiency across the Microsoft 365 suite including Outlook, Teams, Word, Excel, and SharePoint.
• Strong PowerPoint capability for polished executive presentations, briefs, reports, and meeting materials.

Responsibilities

• Provide day-to-day administrative and coordination support across your assigned portfolio of Executives and service lines.
• Coordinate communications, requests, follow-ups, and administrative activities to ensure timely delivery.
• Support executive priorities by managing calendars, scheduling meetings, and resolving conflicts as needed.
• Prepare executive materials, briefs, documentation, and meeting collateral using established templates and governance standards.
• Monitor actions and commitments to ensure important priorities continue moving forward.

Skills

Microsoft 365

PowerPoint

Power BI

Microsoft Copilot

Executive support

Tools

Outlook

Teams

Word

Excel

SharePoint

Job description

Executive Partnership, Earned Through Exceptional Judgment

The finest executive partnerships are strengthened by professionals who anticipate what matters, understand competing priorities, and create confidence through sound judgment. Years of experience have prepared you to contribute at this level-bringing perspective and foresight to every interaction while making complexity feel considered and manageable.

As a Strategic Executive Assistant, you'll work closely with senior leaders across important priorities, engagements, and commitments, creating the clarity that allows their attention to remain on consequential decisions and relationships. Through Emapta, your expertise becomes part of a long-term international career enriched by executive exposure, continued development, and a professional environment that values ambition alongside life beyond work.

Excellence That Earns Trust.

Reputation carries weight when it is earned through the relationships a business sustains and the standard of service it brings to every engagement. Our client is a leading Australian professional services organisation partnering with businesses across diverse industries as they pursue growth, respond to change, and realise new opportunities.

Its dedicated support capability in the Philippines brings accomplished professionals into close collaboration with senior professionals and leaders, contributing high-quality administrative and executive support within a fast-paced, professional environment. Recognised for excellence, strong client relationships, and a collaborative culture, the organisation invests in innovation, continuous improvement, and professional development-creating a workplace where initiative, discretion, and exceptional service are genuinely valued.

Job Overview

• Employment Type: Full-time
• Industry: Accounting & Finance
• Work Setup: Onsite in Makati for the first six months to immerse yourself in the business and collaborate closely with senior executives, with the opportunity to transition to a hybrid work setup thereafter
• Salary: PHP80,000 to PHP120,000 + 1-month salary sign-on bonus
• Shift: Day Shift | Weekends Off

The Qualifications We Seek

• At least 5 years of experience in the field, demonstrating strong expertise, leadership capabilities, and the ability to effectively manage responsibilities and support team objectives.
• Proven experience supporting senior executives or business leaders in a fast-paced, high-performance environment where discretion, sound judgment, and executive partnership are essential.
• Demonstrated proficiency across the Microsoft 365 suite and ecosystem is essential, including Outlook, Teams, Word, Excel, and SharePoint
• Strong Microsoft PowerPoint capability, including the preparation of polished executive presentations, briefs, reports, and meeting materials
• Working familiarity with Power BI reporting, dashboards, or data visualisation is advantageous
• Working familiarity with Microsoft Copilot or similar AI-enabled productivity tools is advantageous

Your Daily Tasks

Executive Partnership & Coordination

• Provide day-to-day administrative and coordination support across your assigned portfolio of Executives and service lines.
• Coordinate communications, requests, follow-ups, and administrative activities to ensure timely delivery.
• Support executive priorities by managing calendars, scheduling meetings, and resolving conflicts as needed.

Executive Enablement

• Coordinate meetings, events, and executive engagements in partnership with Office Support Services.
• Prepare executive materials, briefs, documentation, and meeting collateral using established templates and governance standards.
• Monitor actions and commitments to ensure important priorities continue moving forward.

Operational Delivery

• Collaborate with Senior Executive Support Specialists and Team Leaders on complex or time-sensitive requests.
• Partner with Business Support Specialists to ensure seamless coordination across administrative processes.
• Apply service standards, processes, and quality controls to deliver consistent, reliable support.
• Escalate risks, issues, or workload constraints proactively to protect executive commitments and business outcomes.

Commercial & Business Support

• Assist with commercial administration, Salesforce updates, and executive documentation.
• Use technology and AI-enabled tools to improve productivity, accuracy, and service delivery.

Exciting Perks Await!

Career-Defining Opportunities

• Pioneer a newly established support capability in the Philippines, helping shape the standards, quality culture, and operational excellence of a globally respected professional services organization
• Collaborate closely with senior professionals and business leaders across Australia
• Build a long-term international career with an employer recognized for investing in Top 1% talent
• Exposure to global best practices, world-class professional standards, and meaningful career progression
• Unlimited learning and development opportunities through Emapta Academy
• Mentorship from experienced leaders and cross-functional teams

Rewarding Compensation

• Competitive salary package
• One-month Sign-On Bonus
• Salary Advance Program through our banking partner (subject to eligibility and approval)

Work-Life Balance

• Day shift schedule
• Fixed weekends off
• Onsite work in Makati for the first six months, with the opportunity to transition to a hybrid work arrangement thereafter
• Prime office location in Makati with convenient access to MRT stations, restaurants, and commercial establishments

Health & Wellbeing

• Day 1 HMO coverage with one free dependent
• Complimentary 24/7 access to Emapta fitness facilities in Makati and Ortigas, including professional fitness coaching
• Standard government-mandated and company benefits

Recognition & Employee Experience

• 20 annual leave credits, including five convertible to cash
• Unlimited employee referral incentives
• Exclusive Emapta Lifestyle privileges, including hotel and restaurant discounts
• Employee engagement programs that foster collaboration and community
• A diverse, inclusive, and supportive workplace culture

Join the Top 1% Talent. A better career. A better life.

Welcome to Emapta Philippines: home to professionals who choose growth, balance, and impact. Recognized as one of HR Asia'sBest Companies to Work For in Asia 2025 and winner of Inspiring Workplaces Australasia 2026, Emapta offers more than opportunities -- it provides a career environment where people thrive. Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being.