Team Administrative Assistant | Onsite | Makati | Day Shift | Weekends Off

Emapta; Philippines; On-site; PHP 502,000 - 725,000; Full time

Benefits offered by this job

Day 1 HMO coverage with free dependent

Competitive Salary Package

Day Shift schedule

Fixed weekends off

Prime Makati office location

Salary Advance Program

Emapta Academy courses

Gym access

Lifestyle perks

Employee referral incentives

Government benefits

20 annual leaves

Mentorship and growth opportunities

Job summary

Emapta Philippines seeks a Team Administrative Assistant to support Australian accounting clients. You will draft correspondence, organize client files, and coordinate engagements from our Makati office, ensuring timely lodgement and high service quality.

This role offers day shift hours, weekends off, mentorship, and long-term global career prospects within Emapta’s top-tier platform, including access to training and wellness benefits.

Qualifications

• 2–3 years of relevant experience.
• Advanced proficiency in Microsoft Excel and Word.
• Experience using Xero.
• Experience in Australian accounting with GST knowledge is a definite advantage.

Responsibilities

• Draft and edit client and internal correspondence.
• Prepare engagement and ethical letters.
• Schedule meetings and draft agendas/minutes.
• Calculate and document accounting fees; create Excel documents.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Flexibility

Adaptability

Tools

Microsoft Excel

Microsoft Word

Xero

Job description

Power Accounting Excellence Through Seamless Team Administration

Create impact behind every accurate record, timely lodgement, and well-coordinated client interaction. The Team Administrative Assistant provides the operational backbone that enables accounting professionals to work efficiently and maintain exceptional service standards. In return, you gain Australian industry exposure, daytime stability, supportive mentorship, and a long-term global career with Emapta-a top 1% experience for ambitious top 1% talent worldwide.

Snapshot

• Employment Type: Full-time
• Work Setup: Onsite, Makati
• Shift: Day Shift, Weekends Off

Benefits

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Day Shift schedule
• Fixed weekends off
• Prime office location in Makati (Easy access to MRT stations, restaurants, and banks)
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

Qualifications

• 2-3 years of relevant experience
• Strong attention to detail
• Highly developed organizational skills and a methodical approach to completing work
• Excellent time management skills
• Ability to meet deadlines and remain focused on objectives
• Flexibility and adaptability in managing changing priorities and work demands
• Advanced proficiency in Microsoft Excel and Word
• Experience using Xero
• Experience in Australian accounting, with high-level exposure to Australian GST legislation, is a definite advantage
• Strong written and verbal communication skills
• Sound understanding of contemporary Australian business practices and culture
• Excellent client service skills, with the ability to provide professional and responsive service

Responsibilities

Drafting Correspondence via Letter and Email

• Prepare engagement and ethical letters.
• Draft and edit a broad range of client and internal correspondence.

Projects and Clients

• Attach client documents and emails to projects.
• Compile accounting fees into PDF files and draft standard accounting fee workpapers in Excel.
• Schedule meetings and draft agendas and minutes.
• Calculate and document fees.
• Create Excel documents.

Administrative Tasks

• Organize ATO lodgements for Partner or Director authorization.
• Save documents in iManage.
• Lodge BAS through the portal and retain authorizations.
• Request and draft trust resolutions.

Client Setup and APS Maintenance

• Update client information, such as addresses and contact persons.
• Handle client terminations.
• Manage client and matter setups.
• Maintain MRs, addresses, and other relevant information in APS.

Collations

• Assemble DocuSign collations.
• Complete electronic collations.

About the Client

HLB Mann Judd Administration Pty Ltd supports a distinguished association of chartered accounting and advisory firms with 40 years of industry experience. Serving businesses, governments, not-for-profits, and individuals across Australia and New Zealand, it is known for responsive service, practical expertise, exceptional client satisfaction, and multiple Client Choice Awards. As a member of HLB International, a global network spanning 155 countries, the organization combines trusted local knowledge with worldwide capabilities to deliver innovative solutions and lasting value for every client relationship.

Join the Top 1% Talent. A better career. A better life.

Welcome to Emapta Philippines: home to professionals who choose growth, balance, and impact. Recognized as one of HR Asia's Best Companies to Work For in Asia 2025 and winner of Inspiring Workplaces Australasia 2026, Emapta offers more than opportunities -- it provides a career environment where people thrive. Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being.